Workplace Experience Coordinator, Homebase
Onsite
$21 – $25 per hour. Offers Equity
5 days a week in office
Employee scheduling software for small businesses
Be an early applicant
Employee scheduling software for small businesses
1001+ employees
Be an early applicant
$21 – $25 per hour. Offers Equity
5 days a week in office
1001+ employees
Company mission
To make local business teams unstoppable.
Role
Who you are
- 1–3 years of experience in workplace operations, facilities coordination, office operations, hospitality operations, or a similar environment
- Strong organization skills, attention to detail, and dependable follow-through
- Ability to manage multiple competing priorities and make sound day-to-day decisions independently
- Strong written and verbal communication skills, including the ability to draft thoughtful updates and keep others informed proactively
- A warm, approachable, and trusted in-person presence
- Curiosity about AI tools and willingness to use them to improve daily work
- Ability to work in person in the Denver hub consistently, based on the needs of the role
- We're committed to fostering a welcoming space where every Homie can be their full self. Experience comes in many forms—so if you're excited about this role, even if you don’t meet 100% of the qualifications, we encourage you to apply!
What the job involves
- We’re looking for a Workplace Experience Coordinator to serve as the primary on-site workplace lead for our Denver hub
- This is an operations-first role focused on keeping the office organized, stocked, welcoming, and running smoothly each day
- You’ll own day-to-day workplace execution, make most routine operational decisions on the ground, and help create an office experience that feels thoughtful, reliable, and aligned with The Homie Way
- You’ll partner closely with leadership on planning, consistency, and higher-risk decisions, but you’ll be trusted to keep the office moving and solve day-to-day needs with strong judgment, follow-through, and care
- You will own day-to-day office operations for the Denver hub within an established operating rhythm. Office readiness and operational reliability come first. Here's what you'll own:
- Office readiness: Keep the office organized, stocked, clean, and ready to support the team each day
- Access and visitor experience: Own front-door coverage and office access for employees, guests, and vendors
- Visible in-office presence: Walk the floor, greet teammates, and help resolve day-to-day needs in real time
- Meals and catering: Own meal planning and execution using Homebase’s existing systems, including communication, dietary considerations, and reliable follow-through
- Inventory and ordering: Fully manage supplies, snacks, beverages, swag, wellness items, and other workplace essentials
- Vendor and building coordination: Handle routine workplace requests and consolidate updates or options for leadership review when needed
- Budget tracking: Manage day-to-day office spend against an established budget using the live tracker, keeping invoices, purchases, and pacing accurate and up to date
- Office moments and engagement: Support in-office activations, Slack engagement, and team moments in partnership with leads, while keeping operations the top priority
- New hire setup: Own in-office onboarding execution, including desk setup, day-one readiness, and smooth handoff into the office environment
- Candidate onsite support: Greet candidates, offer a brief office tour, and ensure rooms and tech are ready
- Cross-functional partnership: Build strong relationships across People, IT, Security, Recruiting, Finance, vendors, and workplace teammates in other hubs
- Proactive communication: Keep partners informed through clear updates so people do not need to chase follow-up
- Office coordination in moments of change: Partner with leadership on closures, access issues, and building-related needs when they arise
- AI-Enabled Operations - We're an AI-first company. AI fluency is required in every role. In this position, you will:
- Use AI in daily work: Draft communications, organize information, summarize options, and handle routine operational tasks
- Spot workflow opportunities: Identify repeatable work that could be faster, clearer, or more consistent through AI
- Improve over time: Deliver at least one meaningful workflow improvement within your first quarter
Application process
- Complete a Take Home Assessment
- Meet the Talent Acquisition team, Willie V
- Meet the Hiring Manager, Ivana L
- Meet with a Cross-functional Partner
- Background Check + Offer Stage
- Welcome to the team, Homie 🎉
Our take
Homebase provide employees and businesses with time tracking applications, with a range of other HR functionality built in. Homebase automates the process of managing employee scheduling, and also helps companies improve internal communications.
The company contributes to the reduction of paperwork in an office by turning an array of devices into time clocks that track hours and overtime, while also providing payroll support. This makes it easier for companies to remain in sync, running a more efficient operation as a result.
Given that Homebase's customer base of small businesses is not able to pay a lot for its product, scale is the key driver in the company's future success. With over 100,000 customers already, its significant venture capital backing will ensure that the company will be able to grow (notably it's investing in Canadian talent) to provide its services on a profitable scale.
Freddie
Company Specialist at Welcome to the Jungle
Insights
29% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Apr 2024
$60m
SERIES D
Nov 2021
$30m
GROWTH EQUITY VC
Total funding: $189m
Company benefits
- Stock Options
- Paid parental leave
- Generous paid time off options
- Offsites, customer days & social events
- Work from Anywhere Month
- Medical, dental, and vision insurance
- 401(k) matching program
- Pre-tax commuter benefits
- Snacks + lunch on us at hub offices
- MasterClass at Work for ongoing learning
Company HQ
Yerba Buena, San Francisco, CA
Leadership
John Waldmann
(Founder & CEO)BA Political Science at Stanford. Associate at Boston Consulting Group, then KKR Capstone, before founding Homebase in 2014.
Salary benchmarks
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