Executive Assistant, Couchbase
$110-130k
Office located in Santa Clara, CA
Enterprise-class, multicloud to edge NoSQL database
Open for applications
Enterprise-class, multicloud to edge NoSQL database
501-1000 employees
Open for applications
$110-130k
Office located in Santa Clara, CA
501-1000 employees
Company mission
To simplify how organizations develop, deploy, and run modern applications wherever they are.
Role
Who you are
- We're looking for someone with exceptional communication skills, strong organizational abilities, and the ability to maintain confidentiality while working in a fast-paced engineering environment
- +7 years experience supporting C-Level Executives, supporting multiple is a plus
- Excellent writing, editing, and communication skills with strong accuracy and attention to detail
- Experience in developing communications and handling sensitive correspondence
- Excellent interpersonal skills, diplomacy and tact
- Ability to prioritize, meet deadlines, and maintain a high level of confidentiality and discretion
- Excellent MS Office, Google Suite, Slack, Zoom or equivalent, and Calendaring skills. Especially exceptional skills in Excel and Powerpoint or Google equivalents
- Flexibility to take on projects on an ad hoc basis
- Possess strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to work independently and collaboratively in a fast-paced, dynamic environment
- Flexibility is important, some off hours non normal workday work may be required occasionally
What the job involves
- We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our Chief Financial Officer, Chief Information Officer and Chief Legal Officer who are all based in our Santa Clara HQ office
- This is an in-office position
- This Executive Assistant will play a pivotal role in ensuring the smooth operation of each of the executive's day to day operations including but not limited to managing calendars, coordinating meetings, and handling various administrative tasks
- This may vary by each executive
- This position will additionally assist with Board of Directors committee meetings as well as Investor meetings and various conferences
- Proactively manage calendars, including scheduling and coordinating meetings, appointments, and travel arrangements
- Prioritize conflicting demands and resolve scheduling conflicts to optimize the executive's time
- Ensure the executive is prepared for upcoming and regular commitments
- Prepare and distribute meeting agendas, presentations, and other relevant materials
- Arrange logistics for meetings, including room bookings, video conference setup, and catering
- Attend meetings, take accurate notes, and generate actionable minutes for distribution
- Manage incoming and outgoing communications on behalf of the three Executives, including emails, phone calls, and written correspondence
- Draft, proofread, and edit documents, presentations, and reports to ensure accuracy and clarity
- Board of Directors committee meetings, Investor meetings, and conference support where necessary
- Maintain a high level of professionalism and discretion in handling sensitive and confidential information
- Coordinate travel arrangements, including booking flights, accommodations, ground transportation, and visas
- Prepare detailed itineraries, travel and expense reports, and reconcile expenses in a timely manner
- Maintain travel preferences, loyalty programs, and travel-related documentation
- Some travel may be required to support the executive at a given event, roughly 2-4 times per year
- Ability to multi-task and change direction quickly
- Proactively manage vendor invoices, including purchase requisitions and orders, and liaise with accounting teams to ensure timely billing
- Provide general administrative support, such as managing files, organizing documents, and maintaining records
- Assist in the preparation and formatting of reports, presentations, and other documentation
- Handle administrative tasks, including photocopying, scanning, and filing documents
- Collaborate and partner effectively with other Executive Assistants and stakeholders. Maintain a positive attitude in a fast-paced work environment
Our take
Critical functions for digital businesses such as computing and storage have become cheaper by orders of magnitude with the advent of cloud computing. However, these businesses still face the challenge of architecting their services under this paradigm. Couchbase’s NoSQL database makes taking advantage of these features possible.
The cloud vendor's major bets on Kubernetes, mobile, and of course, NoSQL have paid off. Many of the world’s largest companies have come to consider this software as mission-critical and Couchbase has benefitted from this as exemplified by its IPO in 2021.
The biggest challenge for Couchbase is that it is playing in a large but competitive market, with the likes of DataStax and the publically traded MongoDB, and all the major cloud vendors vying for similar customers in the NoSQL space. However, Couchbase continues to grow post-IPO and serves influential clients including Mariott International, Amadeus, and LinkedIn.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 8 rounds)
May 2020
$105m
SERIES G
Mar 2016
$30m
SERIES F
Total funding: $251m
Company benefits
- Generous Time Off Program - Flexibility to care for you and your family
- Wellness Benefits - A variety of world class medical plans to choose from, along with dental, vision, life insurance, and employee assistance programs
- Financial Planning - RSU equity program, ESPP program, Retirement program and Business Travel Insurance
- Career Growth - Be valued, Create value approach
- Fun Perks - An ergonomic and comfortable in-office / WFH setup. Food & Snacks for in-office employees
- And much more!
Company values
- Be a Good Human, Always - Be authentic, assume and act with positive intent, even in tough times
- Act With Uncompromising Integrity, Period - Do the right thing every time, be honest and transparent
- Serve Your Family, As Defined by You - Put your family first and let the company work for you in times of need
- Attack Hard Problems, Driven by Customer Outcomes - Be courageous and innovative. Satisfy unmet, underserved needs delivering technical excellence and honesty
- Play to Win, Together - Put in work, be proud of it and be a great teammate for your colleagues
- Make Tomorrow Better Than Today, Start Now - Execute with intensity and urgency, knowing you have an impact
Company HQ
Santa Clara, CA
Articles
Leadership
Matt Cain
(Chair, President & CEO)Previously spent 2 years at Veritas Technologies, initially as Executive Vice President before becoming President of Worldwide Field Operations. Prior to that, they were VP/Senior VP at Symantec and also spent 6 years at Cisco Systems in various roles, including Senior Director of Product Management and Business Development.
Salary benchmarks
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