Executive Assistant, Sage

• Bachelor’s degree
• 3+ years as an Executive Assistant
• Excellent written and verbal communication skills
• Proactive, self-starter who can anticipate needs, troubleshoot challenges, and implement solutions
• Excellent organizational skills
• Warmth and positivity: you love making people feel welcome and valued, whether they’re a team member of a visitor
• Experience working with Google Suite and Slack

Desirable

• Sage is seeking an Executive Assistant to support our three Founders and company operations
• In this role, you’ll manage scheduling, communications, and administrative tasks, enabling leadership to focus on strategic priorities. You’ll be able to play a large part in building and supporting the company culture
• This role reports to the Head of People
• Support our Founders: Provide comprehensive, proactive administrative support to Sage's three Founders, anticipating their needs and enabling them to focus on strategic priorities and company growth
• Manage complex calendars: Assist with scheduling, prioritizing, and organizing the Founders’ meetings and commitments, proactively resolving scheduling conflicts and ensuring efficient time management for both professional and personal matters
• Travel Management: Arrange seamless domestic travel, including logistics, itineraries, and problem-solving
• Stakeholder Management & Communications: Serve as the primary point of contact for internal and external stakeholders, expertly managing all Founder communications, including drafting correspondence, screening inquiries, and prioritizing responses
• Manage projects: Assist with special projects as assigned, which may include research, event planning, or other administrative tasks
• Collaborate with Recruiting: Partner with the Recruiting team to schedule interviews with the Founders, coordinating candidate availability, interview logistics, and ensuring a positive candidate experience. This may also include managing communication with candidates on behalf of the Founders
• Maintain confidentiality: Handle confidential and sensitive information with discretion and professionalism, maintaining the highest level of confidentiality
• Values-Driven Communication: Serve as a cultural ambassador when communicating with stakeholders, embodying company values that inspire trust, respect, and teamwork