Office Manager, Ethos Life
The US national base salary range for this full-time position is $35/hr -$48/hr
3+ days a week in office
Life insurance provider
Be an early applicant
Life insurance provider
501-1000 employees
Be an early applicant
The US national base salary range for this full-time position is $35/hr -$48/hr
3+ days a week in office
501-1000 employees
Company mission
To protect the next million families.
Role
Who you are
- Passion for creating a welcoming, inclusive workplace for both in-office and remote employees
- Experience planning and executing events, ideally multiple events at once
- Strong project management skills, with the ability to manage timelines, budgets, and vendors across several projects
- Expert communicator with an open mind and positive attitude
- Highly organized multitasker who thrives in a fast-paced environment
- Proactive, self-directed, and comfortable owning programs end to end
- Prior experience in office management, workplace experience, customer service, or a related field
- Passion for delivering a high level of customer service and confidence managing a range of stakeholders
- Proficiency with Google Workspace (Docs, Sheets, Slides, etc.) and calendar scheduling, AI tools and creative tools including Canva
- Willingness to learn and grow with the company
- Able to come into our San Francisco office at least 3 days a week
- Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. At Ethos we are dedicated to building a diverse, inclusive and authentic workplace
What the job involves
- We're seeking a team-oriented, proactive Office Manager / Employee Experience Associate to join our growing organization
- You will own the day-to-day operations of our San Francisco office and support and build the programs that make the employee experience a competitive advantage for Ethos, for teammates in the office and for those working remotely
- You'll partner with the People team to maintain the processes and programs that foster company culture and drive engagement, and with the Chief of Staff to support the executive team
- Your days start with a fully stocked pantry and a clean, welcoming space
- From there you'll work with the property manager, vendors, and employees on workplace needs, and move forward projects like office improvements, our swag store, and the company offsite calendar
- Office Operations
- Own the day-to-day relationship with the property manager for our SF office
- Oversee groceries, kitchen supplies, and catered meals throughout the week, maintaining a fully stocked pantry and a clean dining area
- Receive, sort, and distribute incoming mail and deliveries, and process outgoing mail
- Manage visitor access (e.g., badging) and provide a welcoming office environment
- Set up and maintain conference rooms, supply storage, and other office resources
- Purchase supplies, run office-related errands, and serve as point of contact for office equipment needs
- Ensure new SF hires are set up in the office (desk, computer, key card access to the building and office suite, etc.)
- Manage office improvements, including new furniture, painting, storage, and layout changes, from vendor selection through completion
- Employee Experience and Culture
- Be the culture champion for the San Francisco office
- Help build and evolve a remote-first employee culture, creating ways for in-office and remote employees to connect and feel equally included
- Own employee appreciation day and holiday gifting for the US, including planning, budgeting, vendor selection, and execution
- Plan and manage internal events (trainings, business meetings, happy hours, holiday events, and team social events)
- Own and build the Ethos swag store for employees and partners, including vendor relationships, product selection, inventory, and fulfillment
- Offsites and Planning
- Proactively build, manage, and schedule the company offsite calendar across teams (8-10 offsites per year), covering venues, logistics, vendors, and coordination with team leads
- Executive and Cross-Functional Support
- Support the executive team EA on larger projects and during busy periods
- Support the Chief of Staff / VP of Communications on ad hoc projects, including employer branding
- Build and maintain effective working relationships with the Executive team, IT, People, Finance, Legal, and external vendors
- Perform administrative duties, maintain files, and organize documents as needed
Our take
Ethos was founded to increase the transparency of life insurance, making it accessible and affordable to all. The company wants to add openness to the process; losing a loved one is hard enough before one even considers financial implications, particularly with the loss of a primary earner.
Ethos uses predictive technology to rapidly quote life insurance rates and verify an applicant’s medical information. This expedited process allows most users to secure life cover on the same day they apply, a process which normally takes a number of weeks. The company works with some of the biggest providers in the industry, including Legal & General America, AAA Life and Ameritas Life Insurance Corp.
Ethos has been one of the more heavily publicized of the recent wave of insurtech companies, with investors such as Google as well as celebrities Will Smith and Jay Z, taking its valuation to over $2B and putting it in a great spot for future growth.
Steph
Company Specialist at Welcome to the Jungle
Insights
72% employee growth in 12 months
Company
Funding (last 2 of 5 rounds)
Jul 2021
$100m
SERIES D
May 2021
$200m
SERIES D
Total funding: $406.5m
Company benefits
- Comprehensive benefits packages: Awesome medical dental, vision and as applicable insurance coverage and retirement plans (in the US we offer a 401(k) plan).
- Company Equity: We want you to feel and act like an owner.
- Rest, relax & recharge: We encourage our employees to take time off, in addition to our fully paid global company holiday schedule. When you need time away from work, we have paid and flex time options based on your role and location, and additional paid leave programs.
- Generous leave programs: As well as offering a wide array of leave programs, new parents can take leave with 100% wage replacement. Our healthcare plans offer coverage on family planning and fertility.
Company HQ
Berkley Square - Headway, Austin, TX
Leadership
Peter Colis
(Co-Founder & CEO)After an MBA at Stanford, Peter co-founded Ovid Corp in 2014, where he worked as CEO for 4 years before co-founding Ethos in 2016. He has worked as CEO since, alongside serving as a Sequoia Capital Scout.
Lingke Wang
(Co-Founder)After working as an Investment Banker at Morgan Stanley Lingke gained an MBA from Stanford. He then co-founded Ovid Corp. an insurance company before Ethos.
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