Accounts Payable Manager, PsiQuantum

• 10+ years of accounts payable experience, with 5+ years in a management role
• Bachelor’s degree or equivalent work experience required
• Strong understanding of GAAP, accrual accounting, and AP best practices
• Excellent organizational skills and ability to manage competing priorities
• Effective communication and problem-solving abilities
• Strong understanding of Form-1099 requirements and filing
• Experience working in a high-growth environment or startup

Desirable

• PsiQuantum is seeking a detail-oriented and experienced Manager, Accounts Payable to oversee our AP team and ensure the efficient and accurate processing of invoices and vendor payments
• The role will be responsible for managing AP operations, improving processes, ensuring compliance with internal controls and financial policies, as well mentoring the current AP team and providing general support for the Accounting department
• Role reports to the Accounting Manager and will be hybrid 3 days in/2 days from home. Start at PAS then migrate to Milpitas once AP team relocates
• Supervise, mentor, and provide ongoing training for the AP team
• Monitor workloads and ensure equitable task distribution
• Conduct performance reviews and provide feedback
• Serve as the primary point of escalation for AP-related issues
• Oversee the end-to-end AP Process, ensuring timely and accurate invoice processing
• Ensure vendor invoices have proper approvals and align with purchase orders (PO Matching)
• Prepare weekly payment runs
• Maintain AP Aging reports and resolve past-due balances
• Act as the primary liaison for vendor inquiries and dispute resolution
• Collaborate with Procurement, Finance, IT, and other departments to streamline processes
• Ensure accurate vendor onboarding and maintain up-to-date records
• Serve as primary point of contact for Concur travel and expense reimbursement software
• Identify and implement process improvements to enhance efficiency
• Maintain and optimize AP systems
• Manage company credit card accounts
• Ensure compliance with company policies and accounting standards
• Prepare AP accruals and assist in the month-end close process
• Support audits by providing necessary documentation and reports
• Oversee tax-related compliance (1099 filings, Sales/Use Tax, VAT + GST considerations)