Event Coordinator, Equus Software
$60-65k
+ Eligibility for discretionary bonus
Cloud-based mobility solutions
Open for applications
Cloud-based mobility solutions
201-500 employees
Open for applications
$60-65k
+ Eligibility for discretionary bonus
201-500 employees
Company mission
To provide great employee, HR and Mobility team experiences.
Role
Who you are
- The ideal candidate thrives in fast-paced environments, is an exceptional communicator, and has a proactive approach to problem-solving
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) is required, along with experience managing event budgets, vendor relationships, and promotional efforts
- Bachelor’s degree in Event Management, Marketing, Business, Communications, or a related field (or equivalent experience)
- 2-4 years of experience in event coordination, project management, or marketing events
- Proven project management skills with the ability to manage multiple deadlines and stakeholders
- Exceptional organizational skills with keen attention to detail
- Strong written and verbal communication skills with the ability to liaise with multiple teams and vendors
- Ability to remain calm under pressure, troubleshoot issues on-site, and adapt quickly to changes
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) is required
- Experience working in B2B industries is a plus but not required
- Familiarity with CRM tools (Salesforce, HubSpot) is a plus
What the job involves
- We’re seeking a highly organized and detail-oriented Event Coordinator to plan and execute events that enhance brand awareness, drive engagement, and support business objectives
- This role requires strong project management skills, attention to detail, and the ability to manage multiple events simultaneously
- This position will be responsible for end-to-end event execution, from planning and logistics to on-site coordination and post-event reporting
- Develop and execute detailed event plans, including timelines, budgets, and resource allocation
- Coordinate all event logistics, including venue selection, vendor management, catering, audiovisual setup, staffing, and registration
- Maintain a centralized event calendar to ensure seamless coordination across teams and prevent scheduling conflicts
- Establish and document project timelines, key deliverables, and checklists to ensure flawless execution
- Manage multiple events simultaneously, ensuring accuracy in logistics, budget tracking, and execution
- Track key milestones, deadlines, and dependencies to ensure event success
- Ensure all materials, signage, and event collateral meet brand guidelines and quality standards
- Serve as the main point of contact for internal teams, vendors, and event partners
- Work closely with marketing, sales, and leadership teams to align event goals with company objectives
- Draft and distribute clear, professional communications for event invitations, logistics, and post-event follow-ups
- Facilitate event briefings and debrief meetings to ensure alignment and continuous improvement
- Oversee on-site event operations, including setup, registration, vendor coordination, and troubleshooting
- Provide real-time support to ensure seamless attendee experiences
- Gather feedback from attendees and stakeholders to assess event impact and identify areas for improvement
- Track event performance against established KPIs (attendance, engagement, lead generation, ROI)
- Compile post-event reports with insights, feedback, and recommendations for future events
- Maintain organized records of past events, vendor contracts, and budgets for reference
Our take
With more than 20 years of experience and bootstrapped since birth, any other company management team would have slipped Equus Software into complacency. Instead, its founder and still-CEO Mark Thomas has responded to tech innovations with unprecedented dexterity, having grown the company 747% since 2009.
Throughout the 2020s, the four flagship products under Equus’s belt have become mainstays of talent mobility, providing a seamless solution to managing remote and on-the-go teams, all whilst providing assistance in recruitment and onboarding. Products include small and large team variations of Assignment Pro, helping companies save money and maintain communication and visibility as well as Global Expansion, software that assists in expanding to new territories without having to open an office there. The success of Equus’s products, it claims, comes down to long-term client relationships and the growing global and remote needs of companies.
As a background assistant for an increasingly globalized enterprise theatre, Equus has kept up with innovations and prospered because of it. Moving forwards, it continues to acquire global software companies and expand its product line.
Freddie
Company Specialist at Welcome to the Jungle
Insights
9% employee growth in 12 months
Company
Company benefits
- Permanent Role – You will not start over when moving projects. We only hire passionate people who are looking for a long-term opportunity with a growing company
- Learn best practices and become a SME with our technology
- Great salary and benefits. We have highly competitive salaries and offer great bonuses for exceptional contributors. We have enterprise-class benefits
- Great location! This is a hybrid opportunity
- Nice office, relaxed and collaborative atmosphere with a casual dress code
- Software is our business! We’ve been developing software for 20 years, and we’re growing fast. You’ll be a part of a team that develops software quickly and effectively
- Take advantage of Innovation Day with every release. Play with whatever technology you want, learn what you want, try out something new! You will get to present it to the company. Many innovations have made it into our products!
Company HQ
Union Station, Denver, CO
Leadership
Mark Thomas
(CEO)Founded Equus Software in 1999. BS in Journalism and Advertising from University of Kansas, MA Business from Webster University.
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