Executive Assistant, NTT
Technology & business solutions
Be an early applicant
Technology & business solutions
1001+ employees
Be an early applicant
1001+ employees
Company mission
To deliver innovations that help solve the greatest challenges today and create the opportunities of the future.
Role
Who you are
- This role requires in-depth knowledge of company operations, policies, and procedures and handles details of a highly confidential and critical nature
- Excellent written and verbal communication skills are crucial for conveying information, managing correspondence, and liaising with internal and external stakeholders
- Excellent interpersonal skills with a demonstrated proactive approach to work and a good understanding of the strategic objectives of the global business
- Ability to efficiently manage own time and that of the executive's time to ensure all commitments are met and deadlines are upheld is critical
- Strong organizational skills are a must for managing the executive's schedule, coordinating meetings, and handling logistics
- Ability to display the required level of confidentiality, discretion and professionalism when dealing with sensitive information
- Ability to handle unexpected issues and finding creative solutions
- Ability to prioritize and coordinate initiatives, events or activities
- High attention to detail is important, especially when dealing with scheduling, document preparation, and record-keeping
- Strong project management skills are important to manage any special initiatives or handle complex tasks effectively
- A bachelor's degree is preferred, such as a degree in business, management, or a related field can be particularly advantageous or related equivalent level of experience
- Seasoned demonstrated experience gained within a similar role, preferably within a global organization
- Seasoned experience supporting Executive level leadership within a global organization
- Seasoned experience dealing with highly sensitive and confidential information
What the job involves
- The Executive Assistant is a seasoned role and has the primary responsibility to provide administrative support to Chief Executives and Senior Executive Vice Presidents within the organization
- This role collects and prepares information for the Executive to use in discussions/meetings with other Executives / Senior Leadership within the organization and may at times also be required to make high-level contacts of a sensitive nature inside and outside of the organization
- The Executive Assistant works on problems of diverse scope where analysis of data requires evaluation of identifiable factors and typically works to resolve and assess a wide range of issues in creative ways
- Schedules and manages the Executive level appointments, meetings, and travel arrangements
- Coordinates and prioritizes Executive’s daily schedule, ensuring they are well-prepared for each engagement
- Serves as a gatekeeper for phone calls and visitors, screening and directing them as needed
- Prepares and edits documents, reports, and presentations on behalf of Executive
- Maintains organized and easily accessible digital and physical files
- Creates detailed itineraries and ensures all travel logistics are smooth
- May be required to take meeting minutes and follow up on action items
- Tracks and manages expenses, including preparing and submitting expense reports on behalf of the Executive
- Assists in managing special projects, conducting research, and providing administrative support for various initiatives
- Interfaces with internal and external stakeholders, including clients, employees, and other executives on behalf of the Executive
- Maintains strict confidentiality regarding sensitive information and conversations
- Organizes and coordinates events, conferences, or team-building activities as needed
- May provide personal assistance, such as managing personal appointments or handling personal errands, as requested by the Executive
- Performs any other related tasks as required
Salary benchmarks
Our take
NTT is a global company providing digital business consulting, alongside technology for cybersecurity, cloud computing, workplace operations, and more. Established as the Nippon Telegraph and Telephone Public Corporation in 1952, the company has transformed for the digital era and delivers products that help its clients do the same.
From beginnings as a telephone business, NTT has evolved into a data-led technology and business solutions provider. Its NTT Data branch, now a certified B corporation, was launched in 1988 to create value for clients by leveraging IT, showing that the company adapted early on to the approaching digital revolution. A series of acquisitions in the 2000s and 2010s transformed the company’s structure into what it is today, giving it the capacity to deliver improved solutions across the globe.
NTT serves over 75 of the Fortune Global 100 companies. In 2023, the company announced its membership in the Joint Cyber Defense Collaborative (JCDC), which aims to strengthen the focus on cybersecurity in the US government and internationally. This, alongside other partnerships such as that of NTT Research with Harvard, aligns with NTT’s goal to be proactive in solving the world’s biggest problems with data.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Few candidates hear
back within 2 weeks
Company
Articles
Leadership
Akira Shimada
(CEO, not founder)Has worked at the company since 1981, in various roles including Senior Manager of Corporate Strategy, and SVP and Director of the General Affairs Department.
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