Recruiting & Hub Coordinator, Amazon

• You’re extremely organised and deliver high quality results across multiple tasks and initiatives
• You are customer obsessed
• You’re a problem solver and strong communicator
• You identify issues and find solutions
• You maintain confidentiality at all times
• You thrive in a fast-paced environment and don't shy away from ambiguity
• Experience in human resource or recruiting coordination, office management, and/or executive assistant functions
• Experience with Microsoft Office Suite including but not limited to Word, Excel, PowerPoint, and Outlook
• Business fluency in English

Desirable

• We are looking for an organised problem solver to fill this Recruiting & Hub Coordinator role
• In this role, you will support our local Hub team as well as Talent Acquisition
• You will be involved in all the tasks that keep a team running - scheduling and coordinating meetings, creating, planning and executing office and team events including Executive visits, helping to organise volunteering activities with partner organisations, maintaining the office environment, as well as scheduling hiring interviews, assisting with onboarding and events, maintaining data, and additional administrative tasks as required.
• Support the Talent Acquisition Team in scheduling and coordinating candidate interviews
• Facilitate on-site interviews with the objective of enhancing candidate experience
• Maintain expertise in recruiting systems, processes, and compliance
• Ensure accurate record keeping of all recruiting activities in the applicant tracking system
• Maintain a strong understanding of the Company's organisational structure and employee policies
• Facilitate offer and onboarding processes for new hires as needed
• Identify and recommend areas for improvement of TA Operations processes
• Assist with documentation and process maintenance: updating internal wiki and reference guides proactively, updating and creating new email templates, sharing recruitment or local culturally relevant updates with the larger team
• Coordinate and manage Hub meetings
• With Hub leadership direction, plan, coordinate and execute Hub events and celebrations
• Partner with internal stakeholders and external organisations to organise volunteering activities as part of our Activate Caring principle
• Assist with planning and coordinating international leadership visits
• Purchasing for the office as necessary, including preparing expense reports
• Manage all Hub needs under the guidance of the Hub leader from liaising with and supporting GREF, ordering food and drinks, and ensuring our Hub is well maintained