Executive Assistant to the CEO, Ondo

• 5+ years of experience supporting C-level executives, preferably in fast-paced, high-growth environments
• Experience in both executive assistant and personal assistant responsibilities
• Excellent verbal and written communication skills with a high degree of professionalism
• Proven track record managing complex schedules, communications, and logistics across time zones
• Comfort handling confidential and sensitive information with discretion
• Proficiency with modern productivity tools (Google Workspace, Slack, Notion, etc.)
• Familiarity with reviewing legal documents and coordinating with external counsel, investors, and partners
• Ability to manage healthcare scheduling and insurance claims processes a plus
• Driver’s license and passport required for periodic travel
• Authorized to work in the U.S. without sponsorship

Desirable

• We are seeking a dynamic, highly capable Executive Assistant to directly support our CEO across both strategic initiatives and daily operations
• This role goes far beyond traditional calendar and travel management — it’s about creating leverage for the CEO by taking ownership of scheduling, communication, document workflows, and special projects that support both business and personal priorities
• The ideal candidate is detail-oriented, resourceful, and proactive, with experience working at the C-suite level and navigating the complexities of fast-moving organizations
• You should be comfortable handling confidential matters, solving problems with incomplete information, and communicating clearly with internal and external stakeholders ranging from investors to legal counsel
• This is a high-trust, high-impact role with room to grow
• The CEO is based in New York City but works remotely for part of the year (typically from Hawaii)
• The EA is expected to be available on-site in NYC two to three days per week and willing to travel to Hawaii approximately once a month during those months
• Manage all aspects of the CEO's business and personal calendar, communications, and travel logistics
• Coordinate high-stakes meetings with investors, partners, regulators, and internal leaders
• Serve as the main point of contact for communication and documentation flowing to/from the CEO
• Review, edit, and prepare materials on behalf of the CEO with a high degree of accuracy and discretion
• Ensure agendas, materials, and priorities are clear ahead of every meeting
• Partner with the Chief of Staff to protect and optimize the CEO’s time
• Own administrative processes including travel, household coordination, medical scheduling, vendor management,
• And bill tracking
• Support strategic projects and cross-functional coordination as assigned
• Anticipate needs, unblock bottlenecks, and adapt to changing priorities in real time