Executive Assistant to CEO, Sparetech
Software Startup
2 days a week in office
Data platform for industrial spare parts
Open for applications
Data platform for industrial spare parts
21-100 employees
Open for applications
2 days a week in office
21-100 employees
Company mission
To create an industrial zero-waste sharing economy.
Role
Who you are
- Can manage multiple projects and priorities simultaneously, ensuring smooth operations and high attention to detail
- Possess a high sense of responsibility, absolute trustworthiness, and reliability when dealing with confidential content
- Break down complex problems into simple, actionable solutions using your structured, process-oriented, and quality-focused approach
- Can effectively build and maintain relationships with both internal and external stakeholders
- Are proficient in MS-Office (e.g., PowerPoint, Word, Excel, Outlook) and other collaboration tools (e.g., Notion), with a strong affinity for IT tools and digital workflows
- Have at least three years of experience as an Executive Assistant, Administrative Assistant, or in a similar role, preferably in a dynamic or fast-paced environment
- Are home-based in Chicago and able to work from the office at least two times per week
What the job involves
- As an Executive Assistant with a passion for organization, you excel at getting things done. You act as the Tech CEO’s trusted right hand, ensuring smooth operations, effective prioritization, and seamless coordination across internal and external stakeholders
- Provide high-level confidential administrative support to the CEO and the Executive Leadership Team
- Manage the CEO’s calendar and email, prioritize commitments, and resolve scheduling conflicts
- Plan and coordinate executive meetings and on-site and virtual events, covering agendas, materials, logistics, and domestic and international travel
- Draft, review, and refine written communications, presentations, and reports
- Support office operations, such as ordering supplies, managing office needs, and ensuring shared spaces are well organized
- Serve as the primary contact for office facilities management, including access control and vendor relationships
- Handle confidential information with the utmost discretion, including sensitive business matters and personal details
- Ensure a safe, organized, and compliant work environment in line with company health and safety policies
- Manage all company insurance matters, including processing requests, handling forms, and researching new coverage needs
- Coordinate company-wide meetings and events, including Townhalls
- Support cross-functional collaboration and internal communications within the organization
- Collaborate closely with the Executive Assistant based in Germany, ensuring alignment on priorities, shared processes, and providing backup support as needed
Our take
SPARETECH is a data platform for industrial spare parts with plans to revolutionise manufacturing operations. The company addresses the challenges manufacturing companies face worldwide by helping to maintain efficient supply chains and minimise downtime costs.
Through its platform, SPARETECH enables manufacturing companies to digitise their spare parts inventories, analyse real demand, compare offerings from various suppliers, and optimise sourcing within their product networks. Utilising machine learning and verified spare parts data intelligence, SPARETECH's technology transforms raw data into actionable insights, helping clients increase machine uptime and reduce costs.
Securing investment funding in mid-2023, the company is now poised for international expansion. With a track record of impressive results, SPARETECH's future prospects appear promising as it continues to drive efficiency and sustainability in the manufacturing sector while forging partnerships across the industry.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (2 rounds)
Jun 2023
$11.7m
SERIES A
Jul 2021
$5m
SEED
Total funding: $16.7m
Company benefits
- A remote-first company, where you can decide every day whether you work from home, at our headquarters in Stuttgart or at one of our Design Offices in Germany
- Freely choose the hardware you need to work
- An annual training budget that you can invest in training, conferences, or professional coaching
- In Germany: A subsidised job bike to escape city traffic and a Wellpass gym membership to stay active
Company HQ
Rathaus, Stuttgart, Germany
Leadership
Martin Weber
(Co-Founder & CEO)Graduated from the Karlsruhe Institute of Technology with an MS in Economic and Social Sciences. Previously worked as an eCommerce Manager at CHRONEXT and as a Senior Consultant at Porsche Consulting Group.
Dr. Lukas Biedermann
(Co-Founder & CCO)Graduated from the University of Bremen with a Ph.D. in Economics and Social Sciences. Previously worked at Porsche Consulting Group as a Manager and at Siemens Management Consulting as a Business Strategy Consultant.
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