PA/Office Manager, Sine Digital
More information about location
3-4 days a week in office (Fitzrovia, London)
Performance marketing agency
Posted today
Performance marketing agency
21-100 employees
Posted today
More information about location
3-4 days a week in office (Fitzrovia, London)
21-100 employees
Company mission
To be the global leading performance marketing agency for entertainment and sports, powered by our exceptional people and data science.
Role
Who you are
- This is an ideal role for someone who enjoys wearing multiple hats, uses technology (specifically AI tools) to work smarter, and thrives in a dynamic, people-driven environment
- 1+ years PA experience (working with leaders in different time zones is desirable)
- AI literacy - 1+ years demonstrable experience using AI to maximise efficiencies for admin, calendars etc
- Office management & event planning experience is desirable but not essential
- Demonstrable experience working with Microsoft Office and/or Google Drive applications
- The ability to multi-task along with excellent organisational skills
- A positive and enthusiastic attitude
- High levels of discretion and confidentiality
- Strong written and verbal communication skills
- The ability to build strong collaborative relationships at all levels of an organisation
What the job involves
- We’re looking for a highly organised and proactive PA/Office Manager to support our CEO and ensure the smooth running of our London HQ
- This is a hybrid role that combines executive support with day-to-day office operations
- You’ll manage diaries, meetings, travel, and communications for the leadership team while also keeping our workspace efficient, welcoming, and well-coordinated
- You’ll be a key point of contact across the business, anticipating needs, juggling priorities, and driving internal organisation with calm efficiency
- Manage the CEO’s calendar, including scheduling internal and external meetings, ensuring optimal time efficiency and minimal conflicts
- Provide administrative support such as preparing presentations, reports, and documentation
- Act as a point of contact between the CEO and internal/external stakeholders
- Handle sensitive and confidential information with discretion and integrity
- Monitor inbox, flag priority emails and send holding messages when necessary
- Leverage AI tools to manage inbox, prepare draft emails and streamline tasks related to calendar management, prioritisation, admin workflows, and document preparation
- Organise and coordinate meetings, including agenda preparation, note-taking, and follow-ups
- Oversee logistical arrangements for both domestic and international travel (transport, accommodation, dining) for the CEO
- Ensure professional meeting room setup in advance of key client and board meetings
- Oversee the smooth day-to-day running of the London office, including managing suppliers, maintenance, and general facilities issues
- Represent SINE in tenant meetings and take ownership of follow-up actions
- Maintain office supplies (e.g. food, drinks, stationery) and handle incoming calls
- Plan and coordinate team events, offsites and socials, as and when required by the Leadership and People teams
- Support the People team with the implementation of health and safety procedures and ensure compliance
- Coordinate IT onboarding for new starters, including workspace setup and equipment
- Support ad-hoc internal projects and operational tasks e.g. supporting with our carbon neutral efforts
Salary benchmarks
Our take
Sine Digital is a performance marketing agency for the experiences sector. The company uses data science and technology to deliver campaigns based on audience insights that support sustainable, better returns and reduce marketing "wastage".
It is this insight-first approach that makes the company stand out, as well as using innovations in tech to drive its marketing services. For example, Sine leverages AI to help develop creative assets, and supplies real-time market research so clients can adapt their strategies where needed.
Sine Digital certainly has promise, but it will take time to see how the space responds to its offering. An injection of Seed funding will certainly help it make a space for itself, as the company invests in US expansion and the further development of its tech.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (1 round)
May 2024
$2.5m
SEED
Total funding: $2.5m
Company benefits
- Flexible & hybrid working
- Early finish Fridays all year round
- Weekly training & development opportunities
- Regular Company Socials & Clubs
- Dog friendly office space
Company HQ
Fitzrovia, London, UK
Leadership
James Dale
(Co-Founder & CEO)Former Managing Director at LGM Records. Was a Songwriter for Faber Music, and part of Goldheart Assembly at FIERCE PANDA RECORDS.
Kaziu Gill
(Co-Founder & Director)Also Founder and Director at LGM Records, as well as at LimeGreen Accountancy.
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