Executive Assistant, LegalFly
UK Office Coordinator
AI solution for law firms & legal teams
Be an early applicant
AI solution for law firms & legal teams
21-100 employees
Be an early applicant
21-100 employees
Company mission
To democratise legal services.
Role
Who you are
- A key culture ambassador who knows how to reinforce values, build connection and support team spirit in a fast-paced tech environment
- Have some years of relevant experience in an Executive Assistant and/or People & Office role at a fast-growing tech company
- Bring strong organisational skills and thrive in dynamic environments where priorities can shift
- You know how to create structure in chaos without losing your cool
- Have hands-on experience with payroll and employee benefits in the UK
- Are passionate about creating a positive, inclusive and high-performing workplace
- Love organising events and experiences that make people feel appreciated and connected
- Are a strong communicator and comfortable working with cross-border teams
- Are proactive, people-minded, structured and not afraid to get your hands dirty
- Have a natural sense for office vibe, layout and workplace design that helps drive attendance and satisfaction
What the job involves
- Join us in London and report directly to our Head of People. In this hybrid role, you’ll spend approximately 60% of your time as a right hand to our CEO and 40% leading key people & office initiatives that shape our growing team
- Executive Assistance
- Serve as the CEO’s right hand, providing high-level executive support that enables focus, clarity and impact. You’ll manage calendars, inboxes and travel with precision. You always stay two steps ahead
- Coordinate internal and external meetings with key stakeholders and assist with the execution of strategic and cultural initiatives
- Act as a force multiplier and a trusted partner who creates space for leadership. You ensure seamless operations, embody discretion and excellence in every interaction. People Operations
- Run payroll operations smoothly and collaborate closely with our external providers for accuracy and compliance
- Manage and optimise our fringe benefits: health insurance, pension plans, maternity/paternity leave, stock options plan, daily lunches, etc
- Act as the go-to person for all employees with regard to office matters, payrolling and socials — approachable, trustworthy and fun to work with
- Support employees throughout the entire employee lifecycle — from onboarding to offboarding — and lead initiatives that improve engagement and retention. Office & Culture
- Be responsible for our UK office — ensuring it’s not just functional, but an inspiring place to work that people love to come to
- Organise internal cultural events, offsites and team socials that connect and energise our team
- Oversee the day-to-day operations of the London office, including managing daily lunches, office supplies, equipment, cleanliness and ensuring a productive work environment
Salary benchmarks
Our take
Despite the rise of AI and automation for workflows, many law firms and legal teams still find themselves juggling masses of documents, bogged down in security concerns and manual tasks. Tailored for the legal sector, LegalFly supplies a secure AI-native workspace to help automate these legal services.
The company's platform includes an interface that speedily transforms legal and financial documents into actionable insights. Plus, it has tools built to automate operations from contract review and drafting and help users easily discover all their legal and financial documents.
It's a valuable proposition, bringing efficiency to a sector that sorely needs it. A recent and impressive injection of funding will enable LegalFly to continue expanding across Europe and help enhance its partnerships with leading law firms and enterprises.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (2 rounds)
Jul 2024
$16.9m
SERIES A
Nov 2023
$2.3m
SEED
Total funding: $19.1m
Company benefits
- The necessary equipment for you to do your best work
- Performance-based bonuses
- Quality-driven environment
- Continued education coverage
- Flexibility to work remote 2 days a week
- Team-building activities, outings, and social gatherings
Company HQ
Ghent, Flanders
Leadership
Ruben Miessen
(CEO)Spent 2 years at Match Group as Team Lead of a few different projects. Previously co-founded MAGGY and ZetaPulse, and was CTO at Gumption Group.
Gregory Vekemans
(CDO)Previously Senior Product Designer at Plenty of Fish, UX/UI Designer at RMDY, Marketing Designer at Match Group and Motion Designer at Well Played, a smart video company.
Previously Engineering Lead at Plenty of Fish, Senior Software Engineer at Tinder, Senior Full Stack Engineer at Match Group and Full Stack Engineer at Partners for Design.
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