Office Manager, Telnyx
Part Time Contract
More information about location
5 days a week in office
Full-stack platform for real-time conversational AI
Be an early applicant
Full-stack platform for real-time conversational AI
201-500 employees
Be an early applicant
More information about location
5 days a week in office
201-500 employees
Company mission
To solve real-world problems, modernize the antiquated and automate the manual.
Role
Who you are
- This role is ideal for a mature, professional individual who thrives in a fast-paced environment and can handle challenging situations with grace, tact, and sound judgment
- We are looking for someone with strong initiative, a sense of urgency, and a positive, high-energy attitude
- Proven experience in an administrative, office management, or operations role, preferably within a fast-paced environment
- Strong organizational and multitasking skills with the ability to manage competing priorities
- Excellent written and verbal communication skills with strong attention to detail
- Ability to handle confidential information with professionalism and discretion
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools
- Comfortable handling basic IT coordination tasks (no advanced technical expertise required)
- A proactive, solution-oriented mindset with the ability to work independently and collaboratively
- Comfortable assisting with physical office tasks such as moving furniture or organizing spaces when needed
- If you bring enthusiasm, empathy, and a commitment to operational excellence while helping foster a welcoming and productive workplace, we encourage you to apply
What the job involves
- Telnyx is seeking a highly motivated and organized Office Manager to support our Amsterdam office and collaborate with teams across EMEA and the USA on a part-time contract basis
- In addition to core office management responsibilities, this role will act as a key on-site liaison for basic IT coordination, ensuring equipment, spaces, and systems remain organized and operational
- Administrative & Operational Support:
- Provide day-to-day administrative and operational support to ensure smooth office operations
- Manage operational logistics including receiving, distributing, shipping, and ordering office supplies
- Maintain organized storage systems and oversee supply inventory to support a well-structured workspace
- Office & Event Management:
- Manage office catering, snacks, beverages, and supply inventories to ensure the office remains well-stocked and comfortable
- Coordinate office space setup for meetings, events, and daily operations, including furniture arrangements and workspace organization
- Plan and execute office events, including vendor coordination, logistics management, setup, and teardown
- Calendar & Communication Management:
- Maintain and manage calendars and daily schedules, prioritizing requests effectively
- Handle internal and external communications with professionalism and diplomacy
- Act as a point of coordination between teams when necessary
- Meeting Coordination:
- Organize executive board meetings and local team meetings, including scheduling, logistics, invitations, agenda preparation, and catering
- Prepare and manage meeting materials such as presentations, notes, and action items, ensuring follow-up and timely completion of tasks
- IT & Workplace Coordination:
- Manage company laptops, including tracking allocation, secure storage, and coordinating reimaging when required
- Provide basic IT support such as assisting with Wi-Fi connectivity and troubleshooting simple issues
- Act as the on-site point of contact for IT contractors and vendors
- Support shipping and receiving of IT equipment as needed
- Ensure network equipment and office technology are handled appropriately and not tampered with
- Monitor and report any technical issues that require escalation to the IT team
- Ensure conference rooms and meeting spaces are fully functional and report any issues promptly
- Maintain organized and well-equipped desks and shared workspaces
- Confidentiality & Collaboration:
- Maintain strict confidentiality regarding sensitive communications and documents
- Collaborate with operational teams to improve cross-team communication and workflow efficiency
- Foster strong working relationships with colleagues across the Telnyx organization
- Contract Type: Contractor (Part-Time Cover)
- Duration: 7 months, with potential extension to a 12-month contract
- Location: Amsterdam Office, with regular interaction with teams across EMEA and the USA
Our take
As businesses increasingly look to integrate AI into customer interactions, one major challenge has emerged: the underlying infrastructure isn't build for real-time performance. Many companies rely on a patchwork of providers for voice, messaging, and AI, which can introduce delays, complexity and reliability issues. This becomes especially problematic for use cases like voice assistants or automated calls, where even slight latency can disrupt the experience.
Telnyx offers a full-stack platform that combines telephony, networking and AI infrastructure into a single system. In simple terms, it gives businesses everything they need to build and run real-time, AI-powered voice applications without stitching together multiple vendors. Its platform supports things like AI voice agents, programmable calls and messaging, all designed to work quickly and reliably across global networks.
The company now serves over 14,000 customers, processes millions of API requests daily and operates infrastructure across more than 60 countries. Recent recognition from Frost & Sullivan and partnerships likes it deal with Telarus point to growing enterprise adoption too. And as more businesses move toward AI-driven communications, Telnyx is positioning itself as the underlying infrastructure layer that makes those experiences fast and dependable.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
-28% employee growth in 12 months
Company
Funding (1 round)
Sep 2014
$1m
SEED
Total funding: $1m
Company benefits
- Flexible, global team: Reaching our full potential means hiring people from all walks of life. Telnyx allows employees to work from home, and we offer in-person options for team members in Amsterdam, Chicago, Dublin and Warsaw
- Modern life, modern accommodations: Working in the business of innovation means offering support to our team to help them stay innovative. Telnyx offers unlimited personal time off to help employees recharge
- Benefits based on location: With team members across the globe, Telnyx offers competitive perks and benefits based on location. Employees in Ireland, the UK, and the US are eligible for healthcare benefits, and US employees also have access to 401(k) matching
Company HQ
Civic District, Austin, TX
Leadership
David Casem
(Co-Founder & CEO)Co-founded Telnyx in 2009 and has served as the CEO since.
Ian Reither
(COO)Prior to joining Telnyx as COO in 2014, Ian spent over 3 years at Trexin Consulting as a Principle Consultant.
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