Executive Assistant, Parallel Systems

• We’re looking for a highly organized, detail-oriented Executive Assistant to directly support our CEO and help drive efficiency across their day
• 4+ years of experience as an Executive Assistant, supporting a C-level executive
• Exceptional organizational and time management skills
• Strong written and verbal communication
• Ability to multitask and prioritize in a fast-paced environment
• A high degree of professionalism and discretion
• Proficiency with Office 365, Slack, Zoom, and other common office tools
• A proactive, solution-oriented approach

Desirable

• You’ll act as a strategic partner—managing complex schedules, handling communications, and ensuring our CEO is always prepared and focused
• In addition to your executive support responsibilities, you’ll oversee office management duties to ensure the workspace runs smoothly and remains a productive environment for our team
• This is an exciting opportunity to play a central role at the heart of the company, working closely with leadership and influencing company culture
• This is a 90 day contract to potential hire position
• Executive Support (Primary):
• Manage and optimize the CEO’s calendar, prioritizing meetings and protecting time for high-impact work
• Coordinate complex travel arrangements, including domestic/international flights, lodging, and ground transportation
• Prepare meeting materials, take notes, track follow-ups, and support special projects
• Draft and manage communications on behalf of the CEO, ensuring responsiveness and professionalism
• Serve as a gatekeeper and key point of contact between the CEO and internal/external stakeholders
• Anticipate needs and proactively remove barriers to the CEO’s effectiveness
• Handle sensitive and confidential information with discretion
• Office Management (Secondary):
• Oversee day-to-day office operations to maintain a clean, efficient, and welcoming environment
• Order and manage supplies, snacks, and equipment
• Coordinate with vendors, building management, and service providers
• Support planning and execution of in-office events, company gatherings, and team offsites
• Assist with onboarding logistics and office setup for new hires