Administrative Assistant, Mozilla
Engineering
CA$53-86k
Salary dependent on location
Internet software for people, not profit
Job no longer available
Internet software for people, not profit
1001+ employees
Job no longer available
CA$53-86k
Salary dependent on location
1001+ employees
Company mission
To ensure the internet remains open and accessible.
Role
Who you are
- 4-6 years of proven experience providing administrative support to multiple leaders (VP level), preferably in fast-paced, remote, global environments
- Demonstrated ability to set and manage expectations
- Excellent communication and interpersonal skills
- Receptive to learning and adapting to new experiences
- Ability to apply thoughtful judgment to complex situations; you make sure you understand the “why” behind and beyond tactical instructions and directives
- Dedication to confidentiality and discretion
- Strong relationship building skills with the ability to maintain composure under pressure
- Teammate approach; ability to establish and maintain effective relationships across the organization
- Ability to work extensively on Google applications such as Gmail, Google Calendar, etc.
- You have an eye for details and a talent for planning and organizing multiple schedules across different time zones
- Ability to take initiative, think clearly, creatively solve problems and make decisions under pressure
- Experience crafting and improving processes
What the job involves
- Understands the business priorities of your leaders to best leverage their time
- Prioritizes multiple dynamic senior leader calendars with the ability to anticipate issues and ensure successful meeting coordination
- Schedules and maintains meetings, travel itineraries and coordinates related arrangements for assigned leaders
- Supports special projects which may include team offsites, events, onboarding and culture/ team building programs
- Handles distribution lists and organization charts
- Arranges business travel and tracks expenses. May reconcile departmental budgets and invoices
- Partners with Executive Assistants to synchronize and align on pivotal initiatives across leaders
- Constructs and distributes reports upon request which may require working with other parts of the organization to gather information. Identifies key issues and patterns from partial/conflicting data. Takes a broad perspective to problems and identifies new, less obvious solutions
- Creates and reinforces open partnerships with leaders to help run an effective and efficient working team keeping all members organized, advised, and on task
- Maintains confidential information and proprietary reports
- As requested, prepares communications including, but not limited to, e-mails, reports, presentations, agendas, and minutes. Distributes information to the broader team on the leader's behalf
- Ad hoc as assigned based on the needs of the business.
Our take
Mozilla develops a range of free and open-source software, with its most familiar product being Firefox. Operated with a mission-driven, not0for-profit ethos, Mozilla champions online privacy, open standards and user-choice.
Beyond Firefox, Mozilla has focused on privacy forward offerings such as Mozilla VPN, which allows users to browse securely without being tracked. The company has also streamlined its product portfolio to concentrate on initiatives that align closely with its core mission, ensuring resources are dedicated to improving user experiences while fostering safer, more open digital environments.
Alongside this, its impact extends into the developer and tech community, having played a pivotal role in the creation of Rust, a systems programming language celebrated for its speed and efficiency. With a loyal user base, ongoing innovation, and a clear commitment to privacy and open-source principles, Mozilla remains an influential player in the technology landscape.
Freddie
Company Specialist at Welcome to the Jungle
Insights
12% employee growth in 12 months
Company
Funding (last 2 of 3 rounds)
Apr 2018
$1.2m
GRANT
Jan 2005
$0.3m
ANGEL
Total funding: $3.5m
Company benefits
- Health and wellness: Mozilla covers medical, dental and vision plan premiums at 100% for U.S. and Canadian employees. Our offerings give you the options you need to manage your health — and your family’s — the way you want.
- Mental health: Mental health is as important as our physical health. That’s why Mozilla’s health benefits include therapy and coaching sessions to make sure our people have access to the care they need.
- Time away: With all of life’s demands, time away from work to disconnect and recharge is essential. In addition to country-specific holidays (12 in the U.S. and Canada), vacation and sick time start accruing right away (specifics vary by country). Everyone also takes a pause together on quarterly all-company wellness days, plus you get to celebrate the most personal holiday of all: your birthday.
- Parental leave: While Mozilla’s parental leave policies vary globally, our U.S. and Canadian-based employees can look forward to 26 weeks of paid leave for childbearing parents and 12 weeks of paid leave for non-childbearing parents.
- Financial: Mozilla is a private company, so our compensation isn’t tied to stock options or equity plans. Instead, we offer generous, performance-based bonus plans to all regular employees to underscore that we share in our success as one team. As for retirement savings for US and Canadian employees, Mozilla contributes a percentage of your eligible base salary each year to the 401(k) Plan/RRSP (regardless of whether you contribute or not), with 100% vesting.
- Learning and development: We’re big believers in learning by doing, and we also want to invest in your education and development beyond your role. Every employee is eligible for an annual professional development budget. Mozillians can put it toward technical or management training, certifications, conferences and more.
- Help when you need it: Life is full of surprises; that’s why it’s important to be prepared. Mozilla provides Life/AD&D and Short and Long Term Disability insurance (offerings may vary by locale) to ensure that you and your family will have a safety net in place should you ever need it.
- Plus a bit more: A few other benefits include a quarterly wellbeing stipend (to use on those things just for you), an employee referral bonus, internet reimbursement if you’re remote, and a budget for office essentials to make working remotely ergonomically comfortable.
Company HQ
Rincon Hill, San Francisco, CA
Leadership
Laura Chambers
(CEO)Alongside serving as the CEO at Mozilla, Laura is an Executive Fellow at Harvard Business School. Previously, she was the CEO and PResident at Willow Innovation, Director at Patelco Credit Union, and General Manager of Core Hosts & Community at Airbnb.
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