Recruiting Operations Specialist, Notable
$95-115k
Eligible for stock options
Office located in San Mateo, CA
Digitising doctor-patient interactions
Open for applications
Digitising doctor-patient interactions
201-500 employees
Open for applications
$95-115k
Eligible for stock options
Office located in San Mateo, CA
201-500 employees
Company mission
To make healthcare more accessible, affordable, efficient and compassionate.
Role
Who you are
- 3+ years of experience in recruiting operations or a related HR role with a strong focus on systems and process management
- Extensive knowledge of recruitment workflows, ATS administration, and recruiting metrics
- Strong organizational skills and the ability to prioritize effectively in a fast-paced environment
- Excellent communication skills with a focus on stakeholder collaboration and candidate engagement
- Experience managing coordination for high-priority roles and working with external agencies for contractor hiring
- Previous experience supporting onsite interview programs or similar operational initiatives is highly preferred
- Proficiency in tools such as Google Workspace, and ATS platforms (e.g., Ashby, Greenhouse) is required
- Experience with People Operations or HR projects is a bonus
What the job involves
- We are looking for a Recruiting Operations Specialist to drive operational excellence across our recruiting processes and deliver a seamless experience for candidates
- This role is primarily focused on optimizing recruitment operations, from managing systems and workflows to improving data accuracy and reporting
- Additionally, you will manage the contractor hiring process in collaboration with our external staffing partner and coordinate logistics for priority roles
- You will also serve as the main point of contact for onsite interviews, ensuring a smooth and professional experience for every candidate
- This position is ideal for someone who thrives on creating efficient processes, is passionate about data-driven insights, and enjoys working in a collaborative and dynamic environment
- Lead recruiting operations efforts, managing tools, systems, and processes to improve team efficiency and scalability
- Manage and maintain the Applicant Tracking System (ATS), ensuring data integrity, system optimization, and adherence to best practices
- Track key recruiting metrics, create insightful reports, and support data-driven decision-making across the recruiting team
- Evaluate and implement process improvements to enhance operational workflows and reduce bottlenecks
- Serve as the main point of contact for onsite interviews, managing logistics, ensuring interviewer readiness, and creating a positive candidate experience
- Coordinate logistics and timelines for priority roles, ensuring alignment across stakeholders to meet hiring goals
- Manage the relationship and recruiting process for contractor roles through our external staffing partner ensuring efficient onboarding and compliance
- Collaborate with recruiters and hiring managers to align operational strategies with recruiting needs
- Support recruiting-related projects such as compliance efforts, process documentation, and system upgrades
- Assist with cross-functional initiatives, including onboarding support and People Operations projects
Our take
Modern medical technology is amazing but administration has not been able to keep up, with doctors ands surgeons still bogged down in repetitive paperwork keeping them from seeing more patients. Notable exists to solve this problem with intelligent automation, relieving doctors of up to 70 minutes per day of administrative tasks and eliminating input errors or missed patient requirements.
While other software companies such as UiPath are trying to reduce repetitive workloads through automation, Notable stands out due to its focus on the needs of medical practictioners in particular, and because of its solution's ease of integration into existing systems thanks to its focus on APIs. This has grown it a customer base of thousands of medical care sites, with 100% positive reviews for its product.
Notable has raised large amounts of funding which it has invested in scaling its operations, mainly in healthcare and the US. But it is also investigating additional uses for its technology, moving into adjacent market sectors and preparing for overseas expansion, releasing an AI assistant for patient engagement and staff workflows in 2023. As skilled administrative staff becomes harder to come by but the need for medical care only increases, the demand for Notable's product is set to grow.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 4 rounds)
Nov 2021
$100m
SERIES B
Sep 2018
$13.5m
SERIES A
Total funding: $119.2m
Company benefits
- Dental and vision cover
- Equity in company
- 401K
- Work from home opportunities
- Health insurance
Company values
- Redefine what's possible
- Obsess over outcomes
- Celebrate the journey
- Iterate with zeal
- Excel with humility
Company HQ
Downtown, San Mateo, CA
Articles
Leadership
Adam Ting
(CPO)Adam is a Stanford graduate who prior to Notable, worked as Head of Design at Blend.
Justin White
(CTO)Justin has a PhD in physics from Stanford. Prior to Notable, Justin was the VP of Engineering at Blend.
Pranay Kapadia
(CEO)Prior to Notable, Pranay worked for Microsoft and Intuit. They were also the VP Product Management at Blend.
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