Executive Assistant, Zocdoc
G&A
$80-120k
4+ days a week in office (Soho, NY)
API connecting patients to doctors
Be an early applicant
API connecting patients to doctors
1001+ employees
Be an early applicant
$80-120k
4+ days a week in office (Soho, NY)
1001+ employees
Company mission
To give power to the patient by delivering the accessible, seamless, and simple experience patients expect and deserve.
Role
Who you are
- 5–8+ years of experience as an Executive Assistant, ideally supporting C-suite executives in a fast-paced environment
- Extensive experience managing calendars, travel logistics, and high-level meetings
- Exceptional judgment, ownership mindset, and ability to operate independently
- Strong problem-solving and decision-making skills
- Proven project management capabilities and ability to improve/implement new processes
- Professional maturity and discretion when handling confidential information
- Excellent interpersonal and relationship-building skills with cross-functional teams
- A strong sense of urgency and a passion for getting results—fast
- Demonstrated experience supporting or collaborating with G&A functions
- Autonomous, urgent, and creative. You thrive in fast-paced, high-volume environments with shifting priorities
- Passionate about structure and problem-solving
- Exceptionally organized, with a keen attention to detail
- A proactive, strategic thinker who loves owning and improving systems and workflows
- Self-motivated, collaborative, and results-driven
- Adaptable and calm under pressure—you embrace change with confidence
- A strong communicator across all mediums (Slack, email, in-person, video)
- Deeply committed to professionalism, discretion, and confidentiality
- Humble and people-first. You treat everyone with respect and see this role as an opportunity to create positive change
What the job involves
- As the Executive Assistant to G&A, you will play a critical role in supporting Zocdoc’s G&A functions—Legal, Finance, Accounting, and People
- This role serves as a trusted business partner, reporting to our CFO and their leadership team, optimizing their time and ensuring efficient execution of key strategic initiatives
- Through tight collaboration, impeccable organization, and excellent communication, you’ll be instrumental in helping our executives stay focused on high-impact priorities
- Owning complex calendar management, navigating constant changes with sound judgment and urgency
- Understanding and anticipating preferences and needs related to meeting cadence, communications, and logistics
- Coordinating complex domestic and international travel, including detailed itineraries and documentation
- Managing email communications and correspondence as needed
- Preparing and organizing agendas, presentations, and materials for executive meetings, board meetings, and off-sites
- Scheduling and executing high-profile internal and external meetings (e.g., board, investors, legal partners), including venue and stakeholder coordination
- Assisting in the planning and execution of G&A and cross-functional events and initiatives (e.g., off-sites, all-hands, cultural moments)
- Completing expense reports and managing company documents, contracts, and confidential materials
- Collaborating closely with the broader EA team and executive office on cross-functional initiatives
- Supporting G&A leaders in special projects, including OKR tracking and cross-team communications
- Helping to coordinate internal events (e.g., team celebrations, milestone recognitions)
- Maintaining a culture of excellence, transparency, and trust across internal and external stakeholders
- Regular Schedule: Monday–Friday, 9 AM–6 PM
- Flexibility: Availability as needed during off-hours for time-sensitive matters
Our take
The healthcare system often runs on inefficiencies; patients call outdated directories, wait weeks for a visit to a professional and are often hit with surprise bills. Zocdoc was founded to streamline the healthcare experience by putting the patient first.
The platform allows millions of users each month to view open appointment times with doctors, book instantly online, read verified reviews, and keep up-to-date with checkups. The platform works for both in-person and virtual care – the latter of which has seen a substantial increase in demand. Zocdoc is one of the few companies tackling these problems in healthcare.
The company has solidified its position in the SaaS space, in part by forming partnerships with companies such as WellHive, a leader in digital care, to drive healthcare support for veterans. Going forward, Zocdoc will continue to invest in its platform to optimize its services for its users.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
7% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Feb 2021
$150m
GROWTH EQUITY VC
Aug 2015
$130m
SERIES D
Total funding: $374m
Company benefits
- 100% paid employee health benefit options
- Vacation and parental leave packages
- Lunch and snacks on us (in-office)
- Cell phone reimbursement
- Corporate wellness programs with Headspace and Peloton
- Employer funded 401(k) match
Company HQ
SoHo, New York, NY
Leadership
Oliver Kharra
(CEO & Co-Founder)Oliver trained as a doctor in Germany before moving into consulting where he worked for McKinsey. During his seven-year tenure at McKinsey & Co., Oliver developed and implemented new patient utilization models for the national health services of a number of governments and major hospital chains
Nick (Nikhil) Ganju
(Co-Founder)Nick has extensive experience in product development, database management and site architecture. He was responsible for building the earliest iterations of ZocDoc and directly overseeing its development for many of its first years
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