Executive Assistant, Mimecast
Office located in Lexington, MA
Cloud cybersecurity services
Be an early applicant
Cloud cybersecurity services
1001+ employees
Be an early applicant
Office located in Lexington, MA
1001+ employees
Company mission
To stop bad things from happening to good organisations.
Role
Who you are
- 3-5 years of direct administrative experience for senior leadership
- Bachelor’s degree preferred
- Proficient in Microsoft Word, Excel, PowerPoint and Exchange preferred. Concur and/or NetSuite experience a plus
- Knowledge of the procurement process a plus
- Results oriented, driven with high degree of customer service and relationship building abilities
- Deal well with ambiguity and able to react quickly to unforeseen challenges, schedule changes, etc
- Diligent, conscientious, and reliable. Illustrating excellent professional judgment
- Prioritize effectively, multi-task, and work independently
- Highly collaborative working in teams developing strategies and action plans
- Strong organizational, written/oral communication and interpersonal skills
- Takes initiative and ensures timely follow-up
What the job involves
- This role will provide administrative support to Mimecast’s Business Transformation Office and as well as the IT organization
- You will bring expertise in executing multiple priorities, managing schedules, meeting and conference coordination, and expense management
- In addition, you have mastery in time management, logistics planning, organization, and attention to detail
- Effectively manage the calendar of Chief Transformation Officer (CTO) and SVP, Digital Transformation
- Must prioritize meetings as directed with the expectation that over time, you will understand their priorities and initiate autonomously
- Possesses an ability to work collaboratively with other EAs and AAs inside Mimecast
- Travel: Book travel for Chief Transformation Officer and SVP, Digital Transformation in utilizing Mimecast’s procurement processes
- Apply critical thinking when booking travel, taking into account time zones, flight schedules, time of travel, and how many Executive Mimecasters may be on the same flight
- Expenses: Complete monthly expense reports in a timely manner
- Ensure all receipts are accounted for and accurate
- General: Scheduling and organizing activities such as meetings, travel, conferences, meals and other departmental activities
- Responsible for accommodations, travel arrangements and scheduling
- Supporting expense report preparation and invoice and purchase order management
- Attend regular staff meetings, take notes, work with Chief of Staff on action items
- Be comfortable setting up virtual conferences (coordinating video and audio conference calls) via Zoom
- Utilize new, and efficient file-sharing technologies (examples include SharePoint and OneDrive)
- Exhibit a high level of comfort and expertise utilizing MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Liaise with IT/technical support on equipment, and phone networks and help procure laptops, office supplies, office space, etc
- Manages the procurement process, including researching and processing invoices
- Communicate in a professional manner to all Mimecast employees as well as external key stakeholders
- This includes, but is not limited to, verbal, written, presentation, etc
- Maintain a high-level regarding sensitive information and company matters
Our take
Mimecast’s next-gen cloud-based security, archiving, and continuity services provide comprehensive risk management in a fully integrated solution, protecting over 40,000 customers worldwide and blocking 162+ million threats. With its adaptable platform, Mimecast focuses on developing capabilities to meet increasing risks and forming strategic partnerships.
Following its acquisition by Permira, Mimecast has expanded globally, reaching more countries throughout 2023. Recently, Mimecast acquired Elevate Security, enhancing its offerings with insights into human behaviours and risks. Elevate Security's platform flags high-risk individuals with a precision risk scoring algorithm, complementing Mimecast’s Awareness Training for targeted intervention and training.
Since 2003, Mimecast has empowered customers to mitigate risks and manage complexities in a threat landscape driven by cyberattacks and human error. Mimecast’s advanced solutions in threat detection, brand protection, and data retention enable organisations to work protected.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 4 rounds)
Sep 2012
$62m
SERIES C
Jan 2010
$21m
SERIES B
Total funding: $88.5m
Company benefits
- Your finances and your future: - Pension - Communication Allowance - Employee Referral
- Your health: - Mediclaim - Insurance Coverage - Meal Coupons - Virtual Therapy Services
- Your life and your family: - Casual Leave - Flexible working - Family Leave - Long Service Leave - Employee Assistance Program
- Your community: - Volunteer Days - Gift Matching
Company values
- Build Our Company Together
- Invest in One Another
- Make Things Better
- Deliver a Remarkable Experience
- Bring a Resilient Spirit
Company HQ
City of London, London, UK
Articles
Leadership
Peter Bauer
(Member of the Board of Directors and Co-founder)Former Managing Director of FAB Technology (Co-Founder) and Idion Solutions Cape Town. Was the CEO of Mimecast between 2003 and 2024.
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