PA/Team Coordinator, Wellcome
Equity
£38.3k
3 days a week in office
Global charitable foundation for science research
Be an early applicant
Global charitable foundation for science research
1001+ employees
Be an early applicant
£38.3k
3 days a week in office
1001+ employees
Company mission
Wellcome's mission is to support science to solve the urgent health challenges facing everyone.
Role
Who you are
- We are looking for a candidate who possesses strong administrative experience, exemplified by their proficiency in managing complex calendars, drafting correspondence, and preparing agendas and paperwork for meetings
- A candidate that takes initiative and meets deadlines is vital alongside good organisational skills
- We’d love to work with a candidate that demonstrates the ability to work with people at all levels, including a high proficiency in both written and verbal communication
- PA or administration experience
- Advanced IT Skills – excellent working knowledge of Microsoft Office software including SharePoint
- Ability to multi-task, prioritise, take initiative and work to deadlines
- Methodical and organised approach to work with very high attention to detail
What the job involves
- The PA/Team coordinator roles are new and exciting roles within the Equity team tasked to help us achieve more impact from our mission, by focussing on the people and communities most affected by the health challenges we take on
- This role will support our Equitable Research Practice (ERP) team. The Equitable Research Practice team partners across Wellcome’s Strategic Programmes, embedding equity in our research agendas
- We are looking for one PA/Team Coordinator, to provide administrative support to 2-3 Leadership members within the ERP team, assist with the co-ordination and logistics of team activities, and ensure the smooth running of each team
- Manage diaries for leadership members and act as a point of contact for internal and external stakeholders
- Complete expenses and process invoices on behalf of Leadership members
- Prepare papers for internal and external meetings, attending such meetings and producing minutes as required
- Implement and maintain excellent document and filing management systems
- Arrange travel and meetings for Leadership team members and team
- Lead on the planning and coordination of regular full team meetings, away days & socials, including scheduling, producing agendas and minutes
- Contribute to a diverse and inclusive culture across the organisation, collaborating across departments
Application process
- Closing date: Monday, 19 January 2026
- Interview dates: w/c 9th Feb (Remote/Online)
- To apply for this role please submit an update CV and answer 2 application questions to demonstrate that you meet the minimum requirements for the role
Salary benchmarks
Our take
The Wellcome Trust was originally founded in 1936 to fund medical research and has since grown into the UK’s largest private scientific research fund, and one of the wealthiest charities in the world. Disbursing over £1 billion in funds a year, it has provided funding to numerous medical research projects in its focus areas of mental health, climate & health and infectious diseases. These include the Cancer Genome Project and the Ebola Emergency Initiative.
Wellcome's 2022 decision to divest itself of its shares in fossil fuels has also relieved it of a persistent source of controversy, as this was potentially hindering the credibility of its climate change research. Wellcome has since partnered with the World Economic Forum to collect data on how climate change is affecting health worldwide.
The company is also moving to adjust to a more global role. The majority of its funding has historically been allocated to UK firms, but as climate change and infectious diseases know no borders, neither does research into solutions to these problems. ln 2019 it established an office in Berlin to strengthen its scientific links in the EU and to allow it to more easily fund important research outside of the UK.
Steph
Company Specialist at Welcome to the Jungle
Insights
6% employee growth in 12 months
Company
Company benefits
- Holiday – 25 days’ holiday a year plus bank holidays (and we usually close between Christmas and New Year)
- Pension (defined contribution plan) – you contribute at least 3% and we pay in 15% of your salary
- Income protection – to maintain your income if you have a prolonged illness or disability
- Life assurance – four to six times your basic salary if you’re a member of our pension plan
- Interest-free travel season ticket loan
- Private medical insurance – we pay the cover, you pay the tax (and you can pay to add dependants)
- Gym and fitness classes – free membership to on-site gym and subsidised fitness classes and treatments
- Employee assistance programme – free, independent 24/7 help and advice for work-related issues as well as problems affecting your home life
- Mental health support – our network of mental health first aiders can be a first point of contact, or help while you're receiving professional help
- Health assessments (free and voluntary) – after you’ve been here for one year, then every two years after that
- Occupational health – annual eye tests and flu jabs, as well as job-related vaccinations
- Flexible working – we make every effort to support flexible working, including flexible working hours and remote working (we respect people's different working preferences and the need for a healthy work-life balance)
- Flexi-leave scheme – you can buy or sell up to five days of your holiday entitlement a year
- Staff social club – a range of sports teams and fun events throughout the year
- Volunteering – we give you up to four days' paid leave a year to contribute to our local community
- Give As You Earn – allows you to make tax-free donations to the charities you care about
- Cycle-to-work scheme – we offer at least 25% discount on bikes and cycling equipment and we have secure cycle storage, lockers and showers
- Subsidised restaurant and cafe
- Wellcome Collection discounts – 20% off food, drink and gifts from our cafe, restaurant and shop
- Discounts through Perkbox – shopping, restaurants, cinema tickets, phone insurance and gift cards
Company HQ
London, UK
Leadership
Jeremy Farrar
(Director)Has been Director of the Wellcome Trust since 2013. Before that was Director of Oxford Clinical Research Unit, working on research and clinical trials for diseases in Vietnam.
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