Recruiting Operations Coordinator, Fieldguide

• Experience: You have 1-3 years of experience in recruiting coordination, ideally in a fast-paced, high-growth environment (e.g., tech startups or venture-backed companies)
• Detail-Oriented: You excel at managing logistics, with a keen eye for detail and the ability to prioritize multiple tasks effectively
• Communication: You have excellent interpersonal and written communication skills, with a knack for building trust and rapport with candidates and stakeholders
• Tech-Savvy: You're proficient in modern applicant tracking systems
• Collaborative: You thrive in a team setting, working effectively across multiple functions and time zones to ensure alignment and success
• Process-Minded: You enjoy finding ways to improve efficiency and are eager to partner with the Manager, Recruiting on implementing process improvements
• Candidate-Centric: You're passionate about delivering a first-class experience for candidates, recruiters, and hiring managers alike
• Adaptable: You're comfortable juggling multiple priorities in a dynamic environment while maintaining professionalism and good judgment

Desirable

• We are seeking a Recruiting Operations Coordinator to support our hiring processes and deliver an exceptional candidate experience
• This role primarily focuses on coordinating interviews and managing recruiting logistics, while also partnering with our Manager, Recruiting on recruiting operations and process improvements
• You'll work closely with recruiters, hiring managers, and candidates to ensure a seamless and high-touch recruiting journey, from initial scheduling through offer acceptance
• Schedule and coordinate complex interviews across multiple time zones, ensuring all logistics are clear and accessible
• Act as the primary point of contact for candidates, providing a warm and informative experience throughout the interview process
• Manage interview coordination logistics including calendar management, interview prep materials, and follow-up communications
• Process offer letters and onboarding paperwork to ensure a smooth new-hire transition
• Partner with recruiting leadership to implement process improvements and automate our recruiting process
• Support the optimization of our applicant tracking system, Ashby, to improve efficiency and candidate experience
• Help maintain accurate candidate records and recruiting documentation
• Support the creation and posting of new positions across job boards and social media platforms
• Collaborate with the recruiting team to streamline workflows and enhance the overall recruiting experience