Executive Assistant, HeartFlow
$101-155k
+ cash bonus
More information about location
Office located in Santa Rosa, CA
Medical equipment manufacturing
Be an early applicant
Medical equipment manufacturing
501-1000 employees
Be an early applicant
$101-155k
+ cash bonus
More information about location
Office located in Santa Rosa, CA
501-1000 employees
Company mission
To save lives, improve the patient experience and reduce the overall costs of care.
Role
Who you are
- Able to maintain professional manner, poise, and diplomacy in fast-paced and stressful situations
- Able to handle sensitive information with professionalism and discretion
- Excellent customer service, written and verbal communication, planning, and organizational skills
- Quick learner and takes initiative to solve problems
- High attention to derail
- Exceptional multi-tasking and time-management skills
- Able to anticipate the needs of the executive and team members
- Advanced MS Office (Word, Excel, PowerPoint)
- Bachelor's Degree or relevant work experience required
- Experience working for medical device, diagnostic product development, or MedTech companies
- Excellent communicator and strategic thinker
- Proven problem solver who can work independently under little supervision
- 5+ years partnering with C-Level Executives
- Thrive in the fast-paced start-up environment while maintaining composer in stressful situations
- Experience successfully leading and growing a team is preferred
What the job involves
- As the Executive Assistant you will be a key strategic and tactical member of the Office of the Chief Financial Officer. The span of responsibilities includes primary administrative support by managing the day-to-day operation and reporting directly to the CFO
- You will build and maintain relationships with both internal and external key opinion leaders. This role requires you to manage and be a primary participant on a variety of projects for HeartFlow and utilize strong project management and organizational skills with the ability to pivot priorities on short notice
- Administrative support for the CFO includes scheduling meetings, teleconferences, domestic and foreign travel, processing expense reports, organizing and planning company events
- Prepare corporate briefing materials and presentations for use in both internal and external meetings including with the Board, investors and other strategics
- Act as liaison for the CFO while maintaining strict confidentiality with both external facing contacts and internal relationships with the executive team, management, and You will be the eyes and ears of the CFO
- Partner with the CFO to priorities tasks and proactively support the company’s objectives and goals. Take initiative and maintain open communication
- Partner with the People leader to maintain company culture and a cohesive environment for all
- Triage incoming calls and email. You will prioritize response needs and draft correspondence
- Anticipate the needs of the CFO and other executive team
- Suggest and implement tools for company communication and collaboration to improve overall business processes
- Additional projects as needed
Our take
HeartFlow was founded in 2007 and is a medical equipment manufacturer that uses CT-scanned 3D modelling to assess and analyze a patient's arteries. This noninvasive process can help assess the risks of heart disease and strategize the appropriate treatment.
HeartFlow has had a long history of awards and innovations. In 2021, it brought its technology to the NHS in England and in October 2022, introduced a plaque analysis service. As time has gone on, Heartflow has indicated that it is keeping up with technological advances and finding new ways to provide heart health services through them.
HeartFlow successfully launched its IPO in 2021 but faced a setback when its merger with Longview Acquisitions was called off in 2022 due to unfavourable market conditions. Despite this, the company has made a strong comeback and recently unveiled its next-generation plaque analysis AI, demonstrating its continued commitment to innovation and growth.
Steph
Company Specialist at Welcome to the Jungle
Insights
4% employee growth in 12 months
Company
Funding (last 2 of 11 rounds)
Mar 2025
$98m
CONVERTIBLE
Apr 2023
$215m
SERIES F
Total funding: $980.6m
Company benefits
- Medical, Dental, Health (90% of premium paid by HeartFlow)
- Stock options to all employees
- Flexible Spending Accounts
- Lounge featuring collaboration space, pinball, foosball, and ping pong
- Free snacks and drinks and subsidized health food
- Friday run/walk program - get fit, socialize and earn rewards
- Events throughout the year: Ironman competition, blood drive, sports league play (kickball, beach volleyball, etc), waffle bar, BBQs, biometrics assessment, and more!
Company HQ
Old Mountain View, Mountain View, CA
Leadership
John Farquhar
(CEO)Joined HeartFlow in 2021 as the President and Chief Operating Officer and became the CEO in 2022. Prior to this, they were the VP and General Manager at Medtronic. They also spent 5 years as a Professional Football Player in the NFL.
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