Executive Assistant, Spring Health
$94.3-119.4k
3 days a week in office
Personalised mental healthcare
Open for applications
Personalised mental healthcare
1001+ employees
Open for applications
$94.3-119.4k
3 days a week in office
1001+ employees
Company mission
To eliminate every barrier to mental health.
Role
Who you are
- 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting executives or senior leaders
- Ability to work from the NYC office 3 days per week and coordinate effectively with both in-person and remote executives, team members, and stakeholders
- Exceptional organizational skills, with the ability to manage multiple priorities, deadlines, and moving pieces in a fast-paced environment
- Strong calendar management skills, including the ability to prioritize meetings, resolve scheduling conflicts, and create more focus time for leaders
- Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels
- Sound judgment and discretion when handling confidential, sensitive, or time-sensitive information
- A proactive mindset, with the ability to anticipate needs, flag potential issues, and take action before being asked
- Strong attention to detail and accuracy, especially when preparing materials, managing logistics, and maintaining information
- Comfort using AI and productivity tools to improve efficiency, streamline workflows, draft communications, summarize information, and reduce manual work
- Proficiency with Google Workspace, Slack, Zoom, and other collaboration or productivity tools
- Ability to stay composed, flexible, and solutions-oriented when priorities shift or urgent needs arise
- Not sure if you meet every requirement? Research shows that women and people from historically underrepresented communities often hesitate to apply for roles unless they meet every qualification compared to other similarly-qualified candidates. If this role excites you, we encourage you to apply
What the job involves
- Spring Health is seeking a highly organized, proactive, and service-oriented Executive Assistant to support key leaders in our New york office while helping create a seamless in-office experience for employees and visitors. This role will be a key operational presence in the SF office, while supporting two of our C-Suite executives
- This is a full-time, hybrid role based in the New York office with 3 days per week required in-person. This role will report directly to the Manager, Executive Support. Occasional travel may be required for team or company events and/or meetings
- Proactively support executive leaders by managing calendars, priorities, meeting preparation, and follow-up
- Coordinate complex scheduling across internal and external stakeholders, including interviews, leadership meetings, and cross-functional forums
- Prepare leaders for upcoming meetings by organizing agendas, materials, briefing notes, and relevant context in advance
- Track action items, deadlines, and follow-ups to ensure work moves forward and nothing falls through the cracks
- Serve as a trusted point of contact between leaders and internal/external stakeholders, handling communications with professionalism, discretion, and urgency
- Manage meeting logistics for recurring leadership forums, team meetings, onsite/offsite events, and department-wide gatherings
- Support the planning and execution of department All Hands meetings and other leadership forums, including agendas, materials, logistics, and follow-through
- Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and visas when needed
- Draft, proofread, and edit business documents, including emails, memos, agendas, presentations, and meeting notes
- Organize and maintain confidential information, documents, and team resources so they are accurate, accessible, and easy to navigate
- Process expenses and reimbursements in a timely and accurate manner
- Use AI tools thoughtfully to improve efficiency and quality across workflows, including drafting communications, summarizing meetings or materials, organizing information, preparing first drafts, and streamlining recurring tasks
- Help leaders stay informed by surfacing relevant context, flagging scheduling conflicts, and anticipating upcoming needs
- Handle changing priorities and urgent requests with sound judgment, composure, and resourcefulness
- What success looks like in this role:
- The leaders you support are consistently prepared, informed, and set up to use their time effectively
- Calendars, travel, expenses, and meeting logistics are managed smoothly, with minimal conflicts or last-minute surprises
- Stakeholders experience timely, polished, and professional communication through you
- Meetings and leadership forums are well-organized, thoughtfully prepared, and followed up on appropriately
- Action items, deadlines, and open loops are tracked clearly and followed through to completion
- Confidential and sensitive information is handled with discretion, integrity, and good judgment
- You use AI and other productivity tools responsibly to save time, improve accuracy, reduce manual work, and create more scalable support systems for the leaders and teams you support
- You adapt quickly when priorities shift and bring calm, organization, and solutions to fast-moving situations
- You continuously look for ways to improve processes, reduce friction, and make the team more effective
Our take
Large companies often provide employees with mental health services, but small businesses find it challenging to offer similar support. Additionally, existing support systems are usually generalised, failing to deliver the personalised mental healthcare that individuals need. To address this gap, Spring Health has developed AI-driven tools for employers to create tailored mental wellness plans for their employees, including treatment options, daily routines, and medication plans based on individual data.
Spring Health has recently expanded its services to the family and pediatric space through the acquisition of Weldon, offering mental wellness guidance to parents. This expansion includes chats with therapists, social workers, and parenting coaches, as well as group support with other parents and access to educational content. By focusing on personalised care, Spring Health aims to enhance mental wellness support for families alongside its existing employee services.
The behavioural health market is projected to grow to $242B by 2027. While many solutions prioritise fast access to therapy or meditation, Spring Health differentiates itself by emphasising the right type of care for each individual. With substantial funding raised, Spring Health is well-positioned to continue its innovative approach to mental health services.
Freddie
Company Specialist at Welcome to the Jungle
Insights
77% employee growth in 12 months
Company
Funding (last 2 of 8 rounds)
Jul 2024
$100m
SERIES E
Apr 2023
$71m
LATE VC
Total funding: $465.1m
Company benefits
- Health, Dental, Vision benefits start on your first day at Spring Health. You and your dependents also receive an individual One Medical account which is valued at $199/year per user. HSA and FSA plans available
- A yearly allotment of no cost visits to the Spring Health network of therapists, coaches, and medication management providers for you and your dependents
- 10 allocated sick days per year
- Flexible paid time off in addition to 12 paid holidays throughout the year
- Access to Gympass, an on-demand virtual benefit that provides wellbeing coaching, and budget management
- Spring Renewal: When you hit your four-year Springaversary, you’ll be awarded a four week, fully paid, sabbatical leave to renew and recharge
- 4-4.5 months of fully paid parental leave
- Spring Health provides team members and their families with sponsored access to Bright Horizons® child care, back-up care, and elder care
- Access to fertility care support through Carrot, in addition to $4,000 reimbursement for related fertility expenses
- Our People team benchmarks all salaries using the Radford Global Compensation Database for technology and life sciences industries. Radford benchmarks salaries with 3,589 global firms, 6.5 million employees, and 98 countries across the globe. We do this to ensure all of our team members are paid equally and competitively
- On top of competitive and benchmarked salary, Spring Health offers incentive pay (based on role), and equity that begins vesting as we celebrate your first year with the company!
- Employer sponsored 401(k) match of up to 2% after 90 days of employment
- Flexible work arrangements: 66% of Spring Health team members work fully remote while 33% work in a hybrid model from our New York City offices
- Focus Fridays: no meetings, no distractions, just time for you to get work done
- Focus Weeks: In Spring 2023, we held our first ever Focus Week, we canceled all non-essential meetings, minimized distractions, and you, our team members, to dive into the key work that gets chopped up or deprioritized during the regular day-to-day. We saw a 36% jump in the average energized score after those five days of flow state work and are finalizing a plan for quarterly Focus Weeks for team members
- Up to $1,000 Professional Development Reimbursement per calendar year
- $200 per year donation matching to support your favorite causes
Company HQ
Flatiron District, New York, NY
Leadership
Adam Chekroud
(Co-Founder & President)Previously President of The Oxford Guild Business Society for 2 years and Researcher at FMRIB Centre - University of Oxford for 1 year.
April Koh
(Co-Founder & CEO)Previously Chief Product Officer & Co-Founder at Spylight for 1 year. Also worked in the Product Management Department at Shazam for 5 months.
Salary benchmarks
We don't have enough data yet to provide salary benchmarks for this role.
Submit your salary to help other candidates with crowdsourced salary estimates.
Share this job
View 33 more jobs at Spring Health