Executive Assistant, Glean
$90-150k
5 days a week in office ( Palo Alto, CA)
Enterprise search and knowledge management
Job no longer available
Enterprise search and knowledge management
201-500 employees
Job no longer available
$90-150k
5 days a week in office ( Palo Alto, CA)
201-500 employees
Company mission
To bring people the knowledge they need to make a difference in the world.
Role
Who you are
- BA/BS Degree
- Proven experience as an Executive Assistant or similar role, supporting multiple executives
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides)
- Ability to handle sensitive and confidential information with discretion
- Ability to work independently and as part of a team
- Flexibility to adapt to changing priorities and demands
- The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple tasks and priorities effectively
What the job involves
- We are seeking a highly organized and efficient Executive Assistant to provide comprehensive support to several executives within our organization
- Calendar Management:
- Coordinate and manage schedules for multiple executives, ensuring efficient use of their time
- Schedule and confirm appointments, meetings, and conference calls
- Resolve scheduling conflicts and prioritize commitments as needed
- Communication Support:
- Act as a liaison between executives and internal/external stakeholders
- Manage and prioritize incoming correspondence, including emails, phone calls, and messages
- Draft and edit correspondence, reports, and presentations on behalf of the executives
- Meeting and Event Coordination:
- Organize and coordinate meetings, including preparing agendas, materials, and logistics
- Take meeting minutes and distribute them to relevant parties
- Assist in planning and executing events, such as conferences and team offsites
- Travel Arrangements:
- Coordinate travel arrangements for executives, including flights, accommodations, and transportation
- Prepare and organize travel itineraries and necessary documentation
- Administrative Support:
- Maintain and update executive contact lists and organizational charts
- Assist with expense reporting and budget tracking for executives
- Perform ad-hoc administrative tasks as needed to support the executives
- Must be in-office at HQ in Palo Alto 5 days a week
Our take
Glean is an intuitive digital assistant which allows employees to search across all their apps and find the information and tools that they need more quickly.
With so many SaaS apps being used by modern day companies, overwhelm and inefficiency inevitably enter the equation. Glean’s search engine is proving popular for how it unifies and centralizes all these distributed tools and data.
It’s been quite a start to life at Glean, having only emerged from stealth in 2021, it received a $1 Billion valuation in early 2022, thus achieving unicorn status, and has received nearly $400 million in funding so far. The SaaS platform is already used by some major companies including Grammarly, databricks, and Rubrik.
That Glean was co-founded by a quartet with senior experience at Google, Microsoft, Uber, and Facebook stands the company in good stead. However, it’s the fact that its search engine is solving a new, but very real problem in the workplace that’s seen its popularity surge so quickly, which it’s likely to continue to do in the future. Its adaptability to include new AI capabilities to its platform, such as generative AI, has Glean well set to see further growth.
Steph
Company Specialist at Welcome to the Jungle
Insights
44% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Sep 2024
$260m
SERIES E
Feb 2024
$200m
SERIES D
Total funding: $655m
Company benefits
- Medical, dental, and vision for you and yours
- Competitive compensation and stock options
- 401k contribution
- Flexible work (3 days a week in the office), though we believe in folks working where they can be most effective
- Company events, from weekly happy hours to our annual company retreat
- Flexible hours, unlimited PTO, and company-wide winter break shutdown
- Transparent culture
- Learning and development stipend
- Free meals with lunch and dinner options every day
Company HQ
Evergreen Park, Palo Alto, CA
Leadership
Arvind Jain
(CEO)Former Engineer at Google and Microsoft. Is the co-founder of high growth startup Rubrik, which delivers data security and operational resilience for enterprises.
Piyush Prahladka
(Software Engineer)Prior to joining the co-founding team at Glean, they worked as a Senior Staff Software Engineer at Google, then as an Engineering Lead at Uber.
Tony Gentilcore
(Product Engineering Lead)Former Developer at At&T and TJC Labs. For ten years, served as a Senior Staff Software Engineer at Google, including a spell as Founder and Tech Lead / Manager of the Chrome Speed Team.
TR Vishwanath
(Engineering Lead)Before co-founding Glean, was a Principal Software Engineer at Facebook after spending eight years at Microsoft as a Software Design Engineer, then Principal Development Lead.
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