Accounts Payable Specialist, Hadrian

• We are looking for a sharp, detail-oriented Accounts Payable Specialist to join our finance team
• Our AP function is scaling quickly: processes are actively evolving and becoming more standardized as we grow, so we need someone who can execute reliably today while helping us build a better process for tomorrow
• The ideal candidate thinks on their feet, is not afraid to ask questions, operates on a “trust but verify” mindset, and leans on documentation and available resources rather than guessing
• Just as importantly, they can see past our current processes and spot opportunities to improve them
• This is a high-volume, hands-on role for someone who thrives in a dynamic environment and wants ownership over how AP runs
• 3+ years of accounts payable experience; experience in a high-volume or multi-entity environment strongly preferred
• Hands-on experience with both two-way / three-way matching and non-PO invoice coding
• Experience setting up and onboarding vendors
• Strong understanding of expense coding, accruals, prepaids, and fixed assets
• Ability to navigate complex GL structures and apply critical thinking to new or unusual transactions while using internal documentation and policies as guidance
• Excellent organizational skills, with a habit of documenting processes and decisions clearly
• Strong Excel skills (VLOOKUP, PivotTables) required
• Comfortable in a dynamic, fast-paced environment with evolving processes — and motivated to help improve them

Desirable

• High-volume AP processing. Process a high volume of invoices accurately and on time across inventory, capital expenditures, services, software, prepaids, and other categories, in a fast-paced environment
• PO and non-PO invoice handling. Perform two-way and three-way matching for PO-based invoices, and apply sound judgment to non-PO invoices to determine correct treatment (e.g., fixed assets such as office and lab equipment, prepaids such as leases and subscriptions, or operating expenses such as events, sponsorships, and services)
• Vendor setup & onboarding. Set up and onboard new vendors, collect and verify required documentation, and maintain accurate, well-documented vendor records
• Cards & reimbursements. Process employee credit card transactions and expense reimbursements, ensuring proper coding, receipts, and policy compliance
• GL coding across entities. Code invoices to the correct GL and sub-accounts across multiple entities, cost centers, departments, and locations — using documentation as guidance while exercising critical thinking on exceptions
• Leverage automation. Use our OCR and AP automation tooling (Ramp) to review prepopulated fields, while ensuring manual accuracy and compliance before anything posts
• Resolve exceptions. Research, document, and resolve complex items such as intercompany chargebacks and transactions that don’t fit standard templates
• Document decisions. Take detailed notes on coding decisions and field definitions to support consistency, knowledge sharing, and repeatable processes as we standardize
• Improve the process. Identify gaps and inefficiencies in current workflows and proactively recommend improvements as the AP function matures and centralizes
• Collaborate efficiently. Collaborate with teammates to resolve open questions efficiently, batching items for supervisors rather than resolving everything ad hoc
• Month-end close. Support month-end close activities as needed, including reconciliations and reporting