Senior Executive Assistant, Anduril Industries

• The ideal candidate must be detail-oriented, have the ability to exercise good judgment in a variety of situations, think critically, and offer solutions to problems with a high-level of professionalism and discretion
• A minimum of 5 years experience supporting high-level executives in a fast-paced corporate environment
• Proven ability to balance multi-departmental projects from conception to execution with little to no supervision
• Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees, and business associates both internal and external
• Strong organizational and time management skills. Proven experience in multitasking and working with multiple people and priorities, while delivering on high quality results and follow through
• Demonstrates curiosity and a desire to understand the needs of the Office of the CEO
• Highly trustworthy with ability to exercise sound discretion and function under highly ambiguous direction with constantly changing requirements
• Proven ability to handle confidential and sensitive information in a professional manner
• Excellent attention to detail and accuracy
• Strong Microsoft Office Suite skills
• Proficient in scheduling meetings in multiple time zones
• Must be a U.S. Person due to required access to U.S. export controlled information or facilities

Desirable

• Anduril’s Office of the CEO seeks an Executive Assistant to provide a wide variety of complex and professional-level executive administrative support duties in support of the Office
• Reporting directly to the CEO’s Chief of Staff, this person will be in a position of high trust and serve as the primary point of contact for internal and external clients pertaining to the Office of the CEO
• The Executive Assistant is expected to work closely with the Chief of Staff to the CEO to help drive cross-functional projects and initiatives critical to the CEO, while also serving as a liaison for any internal engagement
• Being able to anticipate needs of the Office, maintaining balance among competing priorities, and working well under pressure are essential skills to succeed in this role
• This is an in-office position based in our Costa Mesa, CA Headquarters
• Provide high-level administrative support to the Office of the CEO including managing calendars, coordinating complex travel plans, scheduling meetings, and compiling documents
• Plan and execute day-to-day administrative tasks to ensure a smooth workflow for the Office of the CEO
• Track and monitor services and activities within the Office of the CEO and with outside agencies and/or other departments in the business
• Serve as a representative of the CEO Office with an array of internal and external clients
• Work closely with the CEO’s staff to maintain the CEO’s schedule, ensuring it is followed and respected
• Produce and prepare documents for the Office of the CEO in preparation for internal and external engagements
• Facilitate all logistical aspects for on-site VIP meetings and events involving the CEO
• This includes coordinating with internal teams to ensure seamless execution
• Manage sensitive matters with a high-level of confidentiality and discretion, especially decisions with significant impact on operations of the company
• Own and arrange travel, accommodations related to arrangements as needed for the Office of the CEO
• Submit expense reports on behalf of the Office of the CEO