Team / Admin Assistant, WovenLight

• 2-3 years of experience in a similar administrative or team assistant role
• Excellent written and verbal communication skills, with strong attention to detail
• Highly proficient in Microsoft Office packages (Outlook, Word, Excel, PowerPoint, Teams)
• Experience with Slack and Notion, or similar collaboration tools
• Strong organisational skills with the ability to prioritise and manage multiple tasks simultaneously
• Proactive, self-motivated and able to work independently with minimal supervision
• Discreet and professional, with experience handling sensitive and confidential information
• Flexible and adaptable, comfortable working in a fast-paced and evolving environment

Desirable

• We are looking for a proactive and highly organised Team / Admin Assistant to join our Operations team, supporting our Deployment Strategy Principals and Directors.
• This is an exciting opportunity for someone who thrives in a dynamic environment, takes ownership of their work and enjoys being the person who makes everything run smoothly
• The role reports to the Office Manager, with responsibility for providing day-to-day administrative and operational support across the team. You will also provide holiday cover for the Office Manager
• Complex diary management for Principal and Director level members of the Deployment Strategy team
• Arranging and coordinating domestic and international team travel, including flights, hotels and transfers
• Managing itineraries and ensuring all logistics are confirmed in advance
• Providing administrative support to the wider team, including drafting correspondence, managing emails and handling day-to-day queries
• Providing holiday cover for the Office Manager, including facilities management and office operations
• Managing meeting room bookings, visitor registration and front-of-house coordination
• Ordering and managing office supplies, stationery and equipment
• Liaising with building management, IT support and external suppliers as required
• Supporting the onboarding process for new starters, including preparing welcome communications, desk set-up and coordinating access passes and IT equipment
• Assisting with pre-employment administration including background checks, reference requests and right-to-work documentation
• Supporting probation and onboarding milestone tracking
• Playing an active role in the social committee, helping to organise team events, celebrations and office initiatives
• Owning the coordination and management of team merchandise and promotional swag
• Supporting with expenses processing and basic finance administration
• Assisting with vendor and supplier coordination, including IT equipment procurement and office services

• Our core team is based in London. Interviews for this role will be conducted via a combination of phone, video-conference and in person