Office Manager, Docplanner
Offers share options plan after 6 months working with us
Operating system for healthcare
Job no longer available
Operating system for healthcare
1001+ employees
Job no longer available
Offers share options plan after 6 months working with us
1001+ employees
Company mission
To help people live longer, healthier lives.
Role
Who you are
- 3+ years of relevant experience working as an Office Manager. International exposure will be a plus
- Ownership - in terms of managing end-to-end office processes, building relationships across the business, improving the way we do things and thinking out of the box how we can make our workplace a good place to be
- Great prioritization and attention to detail - You know that in talent acquisition, it's the small things that make a difference, and basics done really, really well make us stand out as a business
- Great cross-team integration skills with different stakeholders
- Tools used: It's a must a solid knowledge of Microsoft Office, especially Excel and Word. It is a strong plus to have relevant experience with Travel perk or similar platforms. Nice to have: knowledge of Captio, Payhawk, or any other similar software
- English level is high enough to communicate in an international environment. Fluency in Spanish is required for the daily doing of this role. Knowledge of Polish is a strong plus
What the job involves
- We are looking for an Office Manager to join our Barcelona office!
- The Office Manager is our first point of contact for all workers and visitors in our Barcelona office
- You’ll work proactively and be guided by our Head of Finance and the rest of the group's Office Managers
- Knowing how to prioritize tasks, being able to multitask easily, and having the patience of a saint - you’ll need all of these to keep the office running at the high standards our team is used to
- This is a dynamic role with the opportunity to shape it into your own
- Coordinate and Support Events: Organize and ensure smooth execution of both internal and external events
- Prepare Offsite Meetings: Oversee logistics, from accommodations to on-site arrangements, for a seamless team experience
- Manage Visitor Access: Oversee temporary visitor access and ensure smooth entry, parking, and transport
- Streamline Office Supplies: Lead partnerships for essential supplies and welcome packs, catering to team needs across departments
- Negotiate Service Contracts: Handle office-related provider contracts and optimize tariffs for cost-effectiveness
- Facilitate Internal Communication: Support efficient communication and document flow within the company
- Support New Hires: Collaborate with People Experience to ensure a smooth onboarding experience for new team members
- Handle External Contacts: Manage incoming communications via phone, mail, and visitor interactions
- Oversee Shipments and Travel: Organize shipments and coordinate domestic and international travel logistics
- Maintain Office Budgets and Policies: Optimize office expenses and ensure up-to-date policies and databases
- Manage Company Flat Maintenance: Ensure comfortable and functional accommodations for our team
Application process
- 30 min first intro call with Global Office manager to give you more insight into the role, the team, and to get to know you a little better
- Remote interview with our Head of Finance and People Experience (45 min)
- Business exercise to better understand your skills and experiences, based on a few days’ preparation time and a 60 min working meeting with our management team
- Final meeting with internal Office manager team
Our take
Healthcare platform Docplanner has become a major player in the European healthtech market. The company offers a suite of administrative tools for over 22M patients and more than 2.8M doctors worldwide, including workflow digitisation and appointment booking services. The company currently operate in 13 countries, hit Unicorn status in 2021, and has been riding a wave of digital transformation and workforce overburdening in the healthcare sector which has spurred on demand for precisely the kind of services they provide. So it’s safe to say business is going well.
What makes Docplanner particularly compelling is its consistent expansion strategy and focus on building an integrated healthcare ecosystem. Through acquisitions such as Germany's Jameda and Polish tech solutions provider MyDr, the company has strengthened both its geographical reach and technological capabilities. These moves reflect the wider maturation of the healthtech sector, with Docplanner positioning itself as one of the leading platforms shaping the future of digital healthcare in Europe and beyond.
Freddie
Company Specialist at Welcome to the Jungle
Insights
11% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
May 2019
$89.6m
SERIES E
May 2017
$16.6m
SERIES D
Total funding: $140.6m
Company HQ
De Weteringschans, Amsterdam, Netherlands
Salary benchmarks
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