Events Manager, Aibidia

• Minimum of 2 years events design, coordination and execution experience, ideally in a B2B environment where stakeholder collaboration and coordination has been key and where a ‘high-quality’ perception/experience has been important for the brand
• Leading on logistics for events (i.e. securing AV equipment, coordinating shipping, agendas, venue identification). Experience of shipping materials across Europe
• Coordinating a brands presence at large industry events where we have sponsorship
• Leading on internal stakeholder coordination so everyone is clear on their role and what’s happening
• Designing smaller, company-owned events in conjunction with Sales and Product teams
• Running digital webinar style events such as fireside chats, panel discussions and product showcases/demonstrations

Desirable

• Aibidia is seeking an experienced Events Manager to lead the planning, execution, and evaluation of our events strategy
• In this role, you’ll play a pivotal part in building brand visibility, engaging stakeholders, and delivering memorable experiences that align with our mission of driving innovation in Transfer Pricing
• Industry Event Coordination: Manage our presence at major industry events throughout the year
• When sponsoring an event we will have attendees, a stand, branding opportunities, speaking slot(s) and social activities for clients in the evening – you'll lead on all these
• Design and produce booth materials, ensuring merchandise there, coordinate shipping
• You’re the primary point of contact with external stakeholders for operational detail & logistics
• Roadshow Planning and Execution: Plan and execute with partners on roadshow style events (smaller than industry events)
• Secure venues, define agenda/content and collaborate with Sales + selected Partner on target attendee lists
• Coordinate/lead on all event logistics, catering, AV setup, on-site branding, content/speaker prep (with Product Marketing) and promotion (with Digital Marketing)
• Smaller Roundtable Style Planning and Execution: Liaise closely with Account Execs’s covering various geographies, subject matter experts and our product team to run/facilitate smaller ABM (a handful of targeted accounts) style events
• Lead on event plan, including venue selection, coordinating attendee outreach with AEs, tracking registrants and defining/helping create required content
• Digital Event Coordination: Plan and coordinate a digital events schedule that covers both thought leadership and product showcase style discussions
• We use Livestorm for this
• Stakeholder Collaboration: Speaker preparation support
• Liaise with AE’s and Customer Success to identify high potential attendees (prospects and customers) to support pipeline goals
• Partner with Product Marketing to support on our digital showcase events as well as content/demos for physical events
• Partner with Digital Marketing for event promo, social updates, and lead capture/reporting processes
• Maintain calendar of events, deadlines and key deliverables to share across the company
• Event Promotion, Attendee Engagement and Follow Up Strategies: Lead on planning for event-related comms/campaigns including email copy/invites, and post-event follow up plans
• Ensure branded merch available and at all our events
• Work with other functions on targeted invite lists and tracking RSVPs
• On-Site and Virtual Event Execution: Open to travel across Europe to be on-site at events to take point on logistics/on the ground/on the day
• Resolve issues quickly and ensure a smooth experience for all involved
• Event Analysis & Reporting: Lead on event wrap-up sessions so everyone is aligned on follow up plans
• Gather anecdotal feedback to support data driven insight to assess event effectiveness/areas for improvement
• Prepare post-event reports to summarise event effectivness and contribution to pipeline
• Innovation: Propose new ideas, try new things at events
• Look for ways to enhance attendee experience and make their engagement with us memorable for the right reasons
• Monitor and maintain events budget