Senior Executive Assistant, Clio
CA$92.6-108.9k
2-3 days a week in office (Burnaby, BC)
Legal practice management software
Posted today
Legal practice management software
1001+ employees
Posted today
CA$92.6-108.9k
2-3 days a week in office (Burnaby, BC)
1001+ employees
Company mission
Clio's mission is to build cloud-based and client-centred technology that will transform the legal experience for all.
Role
Who you are
- This role is for an entrepreneurial individual who has a customer service mindset and exceptional administrative, coordination and communication skills
- 10+ experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting
- Exposure to senior leaders, business strategy and decision-making
- High degree of trust and integrity around the protection of confidentiality
- Collaborative and self-starter mindset with a bias to action
- Flawless written and verbal communication skills, even under pressure
- Strong interpersonal skills and capacity to develop high levels of trust
- The capacity to multi-task and possession of excellent time management skills
- Impeccable attention to detail
- Resourceful and able to work independently with a deadline-oriented mindset
- Proficiency in Mac operating environments, Google Suite, Slack, Asana and Concur
- A high level of comfort with new technologies and tools
- High degree of professionalism, emotional intelligence and trust
- This person needs to be based out of Metro Vancouver
What the job involves
- We are currently seeking a Senior Executive Assistant to work closely with our senior leadership and executive teams here at Clio
- This Senior Executive Assistant will work to provide administrative assistance and operational support for the business
- An Executive Assistant at Clio works autonomously day-to-day within a set of established parameters
- Guidance is provided and sought when faced with more complex situations and challenges
- This role builds strong interpersonal relationships with other departments and individuals across the organization
- Excellent judgment and discretion are expected, as well as the ability to anticipate and communicate the perspectives and preferences of Executives they support
- Contribute to the planning, organization, and execution of special projects - including high-profile international events and key organizational initiatives
- Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team
- Coordinate team events, support community-building, and handle logistical tasks, as requested
- Manage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership Team
- Review, route, and respond to incoming e-mail correspondence and organizational requests on behalf of the Senior Leadership Team
- Organize, track and reconcile professional finances and expenses
- Coordinate communications and liaise directly with external partners, vendors, and clients
- Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team
- Maintain a high degree of trust and integrity around the protection of confidentiality as an expectation
- Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally
Our take
Modern law firms increasingly manage their work digitally but the lack of a specialised remote solution means that workflows have become fragmented. This leads to legal practice managers having to juggle multiple software solutions across various devices.
Clio provides a legal practice management platform designed for law firms, allowing users to manage billing for legal aid cases, access and manage documents and store files across multiple devices. Whilst other startups are operating in this niche, Clio has uniquely focussed on synchronisation across remote devices and on a wide range of integrations, allowing the user to access information from other industry standard software such as Xero and Klyant from within a single interface.
Clio has raised a large amount of investment capital, most recently in a 2021 Series E round which saw the company attain unicorn status with a valuation exceeding $1 billion. This funding is being used to accelerate its product development, hire additional talent, and for expansion into new markets with a focus on the EMEA region, particularly the UK and Ireland.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Few candidates hear
back within 2 weeks
Company
Company benefits
- Company equity
- $500 contribution when you become a parent and/or guardian
- 4-week minimum vacation
- Work from home when you need to (role-specific)
- Parental leave options for moms and dads
- Customizable extended health benefits (including $2000 per year to spend on counseling)
- Wellness programs including an onsite naturopath physiotherapist, and RMT (location-dependent), healthy snacks, and exercise classes
- RRSP-matching
Company values
- Giving Back - we’re committed to creating positive social change in the community
- Creating Better Work Environments - we believe that a diverse and inclusive culture is a competitive advantage that benefits both our employees and customers
- Thriving as a Team - we live by seven core values on how to thrive, have fun, and win as a team
Articles
Leadership
Jack Newton
(CEO)Experience as Director of Product Development for Chenomx Inc. from 2004 to 2009. Advisor for Logikcull.com, dealcloser, and Athennian.
Rian Gauvreau
(Board Member)Experience developing legal technology for Gowling Lafleur Henderson LLP from 2000 to 2008. Graduated the University of British Columbia with an M.B.A. in Strategic Management in 2011.
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