Executive Assistant, iCapital
Associate
$100-125k
+ Equity & annual performance bonus
In the office Monday-Thursday
4 days a week in office
Fintech platform for alternative investments
Be an early applicant
Fintech platform for alternative investments
1001+ employees
Be an early applicant
$100-125k
+ Equity & annual performance bonus
In the office Monday-Thursday
4 days a week in office
1001+ employees
Company mission
To power the world’s alternative investment marketplace.
Role
Who you are
- ICapital is seeking a highly organized and proactive Executive Assistant to support the Chief Investment Strategist and other Managing Directors across the New York and tri-state area offices
- This role requires exceptional attention to detail, discretion, and the ability to manage complex schedules and logistics, particularly for an executive with a high volume of media appearances and public engagements
- Bachelors degree is required
- 7+ years of experience supporting senior-level executives, preferably in a fast-paced, media-facing environment
- Strong organizational and time management skills with the ability to manage and anticipate needs
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Experience managing complex schedules and coordinating global travel
- Team-oriented with the ability to work collaboratively across departments
- Comfortable operating in dynamic environments and adapting to evolving priorities
- Commitment to provide executive support beyond standard business hours when needed
What the job involves
- Coordinate and prioritize meetings, appointments, speaking engagements, and media appearances
- Track key deliverables, deadlines, and follow-ups across internal and external stakeholders
- Anticipate executive needs and proactively resolve scheduling conflicts and logistical challenges
- Serve as a liaison between the executive and internal departments, external partners, and media contacts
- Prepare briefing materials, agendas, and talking points for meetings, conferences, and media engagements
- Coordinate prep calls and logistics for events involving domestic and international participants
- Collaborate with the Research, Marketing, and Communications teams to gather materials and ensure readiness for engagements
- Plan and manage complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and scheduling across different time zones
- Process and reconcile expense reports in compliance with company policies and timelines
- Partner with the studio team to schedule and manage recordings for the Beyond 60/40 series, including guest coordination and calendar alignment
- Maintain a proactive outlook of studio availability and upcoming media commitments
- Collaborate with the Public Relations team to manage media scheduling, coordinate logistics, and plan future appearances
- Format and prepare internal and external communications such as memos, presentations, and reports
- Support fellow executive assistants and contribute to the broader Facilities and Administration team
- Assist with special projects and ad-hoc requests with flexibility and professionalism
Our take
Alternative investing can yield huge profits, but it can often be inaccessible, even to enterprises. iCapital solves this problem by guiding large-scale businesses through the alternative investing process.
Since launching in 2013, iCapital has provided enterprises with an investing marketplace. Its focus has been on banking, wealth management, and asset management companies, and iCapital now serves clients such as JP Morgan, Evercore, and Rockefeller. As of February 2023, the company services over $153 billion in global client assets, clear evidence of industry confidence in the company.
iCapital's impact on the financial world is undeniable, forging strong and profitable partnerships with leading institutions like Morgan Stanley. With a proven track record and a rapidly growing platform, iCapital is poised for significant further expansion in the years to come.
Steph
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 7 rounds)
Jul 2025
$820m
LATE VC
Dec 2021
$50m
LATE VC
Total funding: $1.5bn
Company HQ
Murray Hill, New York, NY
Leadership
Lawrence Calcano
(CEO)Previously worked as Director of Capitol Acquisition Corp., and served as Director of Vibrant Emotional Health for 10 years.
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