People Team Assistant, Shutterstock
$95-110k
3 days a week in office
Royalty-free media library
Open for applications
Royalty-free media library
1001+ employees
Open for applications
$95-110k
3 days a week in office
1001+ employees
Company mission
To help creative professionals from all backgrounds and businesses of all sizes produce their best work with incredible content and innovative tools, all on one platform.
Role
Who you are
- A successful candidate will be a self-starter who is highly motivated to help execute the talent & people strategy
- The ideal candidate will be comfortable with collaborating across diverse stakeholder groups, and has the ability to thrive in a fast-paced organization
- 4+ years experience in a coordinator or executive assistant role
- Strong communication, presentation, and coordination skills
- Highly organized and able to manage multiple projects and meet deadlines
- An ability to work in a fast-paced and collaborative work environment
- Curiosity and Problem Solving - desire to learn and create solutions that will have an impact
- Proficiency with the Google suite of tools, including Gmail, Google Slides and Google Sheets
What the job involves
- We are seeking a proactive and highly organized People Team Assistant to support our Chief People Officer (CPO) and the People Leadership Team (PLT)
- This role plays a critical part in maintaining seamless operations and driving the success of People Team initiatives by providing comprehensive coordination and administrative support across the team
- Manage the CPO’s calendar, schedule meetings, and coordinate appointments
- Manage calendars for the People Leadership Team, scheduling meetings, appointments, and events, ensuring all commitments are met
- Travel Arrangements: Organize domestic and international travel , including booking flights, hotels, transportation, and preparing travel itineraries
- Expense Management: Process and reconcile expense reports, ensuring timely and accurate submission in accordance with company policies
- Manage the end-to-end process of spend requisitions, including preparing, submitting, and tracking purchase orders to ensure timely approvals and budget alignment
- Vendor management: Oversee vendor management by maintaining relationships, coordinating contract renewals, and ensuring compliance with procurement policies
- Meeting Coordination: Prepare agendas and meeting materials. Take meeting minutes, track follow-ups, and ensure timely completion of action items
- Team Events: Assist and plan all team outings and meet-ups which may require working after office hours occasionally
- Special Projects: Assist with special projects and initiatives, providing research, documentation, and coordination as needed
- Confidential Support: Handle sensitive information with the utmost discretion and confidentiality
- This role requires being in the office, located in the Empire State Building, a minimum of 3 days per week
Our take
Shutterstock is a global leader in licensed images, videos, and music, serving creative professionals like designers, filmmakers, and marketers. Content creators upload their work, which is then used by businesses and media organizations in various projects. It's a two-sided marketplace that fuels creativity worldwide.
Shutterstock offers a variety of plans for individuals, teams, and enterprise customers as well as creative editing and collaboration capabilities. Their aim is to build sophisticated tools to help the world experience images and videos in a more beautiful way - they believe that the harmonious union of design and technology can influence global communication.
Shutterstock's brand portfolio includes Bigstock, Offset, PremiumBeat, Rex Features, and Shutterstock Custom, adding hundreds of thousands of images weekly. More recently it introduced generative AI and fairly licenses artists' work for their AI-generated content, unlike competitors. This ethical approach bodes well for the company, positioning it well for future growth and innovation.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Company benefits
- Flexibility: Shutterstock operates in a Hybrid model that is centered around flexibility and enabling collaboration, innovation, and accountability no matter where we are
- Connection: Whether virtual or in person, we make sure there are plenty of opportunities and events to connect and have fun
- Recognition: We never miss an opportunity to celebrate our achievements and recognize great work through our global recognition program
- Empowerment: We offer generous and competitive compensation packages, PTO, wellness initiatives, on-and-off working hours, tuition reimbursement, and an employee referral bonus
- Growth: Your development is top of mind. Our SkillUP Program enables you to take ownership of your personal development through virtual learning offerings, and we are constantly adding to the platform to meet your changing needs
- Belonging: Our goal is to build a workforce that is, at all levels, representative of the diverse global community we serve and where all employees can come to work as their authentic selves
Company values
- Driven by one truth: We live to amaze our customers and contributors. We create magic by listening to them, learning from them, and building innovative experiences they didn’t even know they needed
- Lead the change: We’re not afraid of change because we drive it. We are constantly evolving, pivoting, and adapting quickly to find new solutions and new ways of working to fuel growth
- Be creatively bold: We’re passionate about empowering artists and creatives to tell compelling stories, and motivated to collaborate, challenge tradition and experiment until we find the right answer
- Build community: We create and nurture meaningful experiences by celebrating individuality, valuing inclusivity and investing in our people so they don’t just succeed—they thrive beyond their imagination
- In lockstep together: We’re aligned and fueled by the same fire because we share a collective focus on accomplishing our mission, communicating effectively, and trusting each other to get the job done
Company HQ
Midtown South, New York, NY
Articles
Leadership
Jon Oringer
(Executive Chairman)Previously Board Member at Partnership for New York City for 6 years and Founder, CEO at SurfSecret Software for 5 years.
Salary benchmarks
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