Executive Administrative Officer, Deutsche Bank

• Undergraduate degree, bachelor’s degree in finance related field preferred
• Experience in a related field a preference
• Ability to interact effectively with clients, managers, and peers

Desirable

• Job Title: Executive Administrative Officer
• Corporate Title: Analyst - Assistant Vice President
• We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to the Market Manager of Wealth Management and the Relationship Managers
• This position includes dual responsibilities approximately 75% of the time will be dedicated to executive-level support, while the remaining 25% will support the Private Banking team with compliance, KYC, and client documentation in a non-revenue generating capacity
• The Executive Assistant provides the core support that facilitates the working of the business area to which they are aligned
• The Executive Assistant’s tasks ensure the day-to-day smooth running of the business area, such as scanning / photocopying, filing / archiving, sorting mail, maintaining adequate office supplies, instructing couriers, and arranging a variety of deliveries and standard office documentation tasks (e.g. , copy typing)
• Executive Assistants will be in contact with other Administration Profession members and areas of the Bank that support their business area
• Executive Assistant Duties - Manage the Market Manager’s calendar, schedule appointments, coordinate internal/external meetings, and prepare meeting materials; organize internal communications, reports, and presentations on behalf of the Market Manager
• Coordinate regional team events, leadership offsites and town halls
• Arrange complex domestic and international travel and prepare related itineraries and expense reports; serve as a liaison between the Market Manager and internal/ external stakeholders, ensuring timely follow-ups and clear communication
• Responsible for team activity coordination such as managing mail, organizing client meetings, handling travel and expenses, ordering lunch, performing administrative tasks such as photocopying, scanning, archiving, and maintaining office supplies
• Banker Support Functions - Assist bankers with onboarding of new clients by collecting and verifying all required KYC (Know your client) and AML (Anti Money Laundering) documentation
• Ensure client records are accurate, complete, and compliant with Deutsche Bank’s internal policies and applicable regulations; maintain client files and regularly review documentation to ensure up-to-date compliance
• Liaise with risk, compliance, and operations teams to address and resolve documentation issues or red flags
• Coordinate periodic client reviews and ensure timely submission of materials for internal audits or regulatory reviews
• Monitor workflow queues and track case progress to meet internal deadlines and service level agreements