Administrative Assistant, Factset
$76-95k
Business data & analytics for finance
Job no longer available
Business data & analytics for finance
1001+ employees
Job no longer available
$76-95k
1001+ employees
Company mission
To help investment professionals throughout the world by providing analytical insight from raw financial data.
Role
Who you are
- We are seeking a highly skilled and proactive Administrative Assistant to provide support to senior leaders across multiple teams
- This dynamic role requires an entrepreneurial mindset, exceptional organizational skills, and proficiency in PowerPoint and Excel
- The ideal candidate will possess outstanding communication abilities, with a knack for anticipating needs, resolving challenges proactively, and managing a diverse range of administrative tasks with precision
- Associate degree required, BA or BS Degree preferred
- 4+ years of administrative support experience in financial services, technology or information services
- Experience supporting C-suite executives
- Expertise in the following tools: Microsoft Office suite (including but not limited to Word, Excel, PowerPoint and Microsoft Outlook email) as well as various tools like travel systems (e.g., Concur)
- Superior attention to detail with ability to multi-task and adapt to a changing environment
- Proven ability to anticipate business needs and priorities
- Excellent oral and written communication skills and the ability to concisely articulate information
- Ability to work independently with minimal supervision in a timely manner
- Proven ability to work well with all levels of internal management and employees
- Excellent decision-making and problem-solving skills
- Ability to get things done with a positive attitude
- Flexibility, interpersonal skills, project coordination, and sensitivity to confidential matters are required
- Familiarity with Irwin, Financial CRM software preferred
- Ability to work a hybrid schedule from an office in Norwalk, CT or NYC
What the job involves
- You will contribute significantly to the timely preparation for key events and commitments, all while upholding the highest standards of professionalism and discretion
- Support Senior leadership by collaborating with multiple departments and key stakeholders to collect relevant information, prepare comprehensive reports, and ensure that all executive requirements are met efficiently and effectively
- Coordinate onsite and offsite events for senior leadership team and/or company events, including agenda management, catering, audio/visual needs
- Book and manage all aspects of domestic and international travel, including flights, accommodation, ground transportation, and visas. Ensure seamless travel logistics, providing detailed itineraries and handling last-minute changes if necessary. Coordination includes working with local offices and many other internal key stakeholders
- Prepare and track expense reports, create purchase orders and ensure timely submission of invoices for payment
- Prepare and edit internal and external correspondence, communications, and presentations
- Complete tasks and special assignments by establishing objectives, determining priorities, managing time, gaining the cooperation of others, monitoring progress, solving problems and adjusting to plans
- Prepare presentations, reports, and other materials for the investor relations team
- Support the communications team as needed
Our take
FactSet is an S&P 500 company creating flexible, open data solutions for investment professionals around the globe. The company was founded at the end of the 1970s, when the prominence of computers spurred the founders to find a way to deliver computer-based financial information. In doing so, FactSet revolutionized the delivery of this data to clients, which had previously been by messenger and on paper.
Investors use FactSet to access instant financial data and analytics that educate their investment decisions. In 2022, FactSet for CRM launched on the Salesforce AppExchange; reaching users looking to get a complete, reliable view of current and prospective customers. As it has grown, the company has continuously responded to changes in the market, and innovated its operations.
As part of the company’s efforts to help clients modernize and improve their market data technology, FactSet partnered with data and analytics company BMLL to offer order book history and analytics in the cloud. The company has also made steps into the cryptocurrency space by collaborating with Coin Metrics, integrating Coin Metrics’ digital assets data into its solutions, whilst embarking on a series of strategic fintech acquisitions over 2023 and 24.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
11% employee growth in 12 months
Company
Funding (1 round)
May 2003
$0.2m
SEED
Total funding: $0.2m
Company benefits
- A competitive package offering generous paid time off for personal, vacation, parental, and medical leave.
- Comprehensive health coverage for employees and their families, at little or no cost to employees.
- Discounted services at gyms and wellness facilities.
- Free working lunch in the office Monday through Thursday.
- A social community involved in sports, charities, and in-office events.
- Certification reimbursement for eligible expenses related to the CFA, IPM, CAIA, and FRM exams.
Company HQ
Norwalk, CT
Leadership
Phil Snow
(CEO)Has worked at FactSet since 1996, including in various leadership roles within Global Content Sales and Americas Sales.
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