Executive Assistant to Chief Human Resources Officer, Motorola Solutions
$64.5-97.5k
+ Incentive Bonus Plans + Employee Stock Purchase Plan
More information about location
1-4 days a week in office
Communication software for public safety & enterprise
Be an early applicant
Communication software for public safety & enterprise
1001+ employees
Be an early applicant
$64.5-97.5k
+ Incentive Bonus Plans + Employee Stock Purchase Plan
More information about location
1-4 days a week in office
1001+ employees
Company mission
To build and connect safety and security technologies in our never-ending pursuit to keep people safer everywhere.
Role
Who you are
- We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and executive support to our SVP & Chief Human Resources Officer (CHRO)
- This role requires a driven individual with exceptional communication, interpersonal, and problem-solving skills
- The ideal candidate will possess a strong understanding of executive-level support, the ability to manage complex schedules, and maintain the strictest confidentiality
- Minimum of 5-7 years of experience as an Executive Assistant, preferably supporting a C-suite executive of a large global company
- Proven ability to manage complex calendars and prioritize competing demands
- Exceptional organizational and time management skills with the ability to handle multiple tasks simultaneously and meet tight deadlines
- Excellent written and verbal communication skills with the ability to communicate effectively with individuals at all levels of the organization
- A strong understanding of global travel logistics and familiarity with various time zones and cultures
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Advanced proficiency in Google Workspace Suite (Docs, Sheets, Slides, Gmail)
- Familiarity with various social media platforms and experience in creating engaging content
- Strong interpersonal skills and the ability to build and maintain positive working relationships
- Discretion and the ability to handle highly confidential information
- Ability to anticipate needs and proactively resolve issues
- 5+ years of experience as an Executive Assistant or Executive Administrator
What the job involves
- This position will act as a key liaison between the CHRO and internal/external stakeholders, ensuring smooth operations and efficient workflow within the HR department and across the organization
- Calendar Management: Manage and maintain the CHRO's complex and demanding calendar, prioritizing appointments and meetings, and proactively resolving scheduling conflicts. This includes managing international travel arrangements
- Communication Management: Handle a high volume of confidential communications including emails, phone calls, and correspondence. Prepare presentations, reports, and other documents as needed. Draft and edit communications on behalf of the CHRO
- Travel Arrangements: Arrange and manage all aspects of domestic and international travel, including flights, accommodations, ground transportation, and visa applications
- Expense Management: Process expense reports and reconcile statements
- Meeting Coordination: Schedule and coordinate internal and external meetings, including preparing agendas, distributing materials, and taking and distributing notes. For in-person meetings, responsibilities include room booking, catering arrangements, and participant communication
- Project Support: Provide administrative support for various HR projects and initiatives, as assigned by the CHRO. This may include data entry, research, and report preparation
- Social Media Management: Assist in managing the company's HR-related social media presence, creating content, and engaging with stakeholders
- Relationship Management: Build and maintain strong working relationships with internal stakeholders, including senior executives, HR team members, and other departments. Develop and maintain strong relationships with external vendors and consultants
- Confidentiality: Maintain the strictest confidentiality regarding sensitive information related to the CHRO, the HR department, and the company
Our take
Motorola Solutions is a leading provider of communication and software solutions tailored for public safety and enterprise sectors. Its extensive portfolio includes mission-critical radios, command center software and video security systems designed to enhance operational efficiency and safety.
The company's focus extends beyond mere hardware, as it emphasizes integrated software solutions that facilitate communication and data management. This integration of hardware and software ensures clients can respond promptly and effectively to challenges.
Looking ahead, the company is opening a new R&D center in Cork, creating 200 jobs to advance land mobile radio technology. This investment supports its growth and innovation, building on its existing Irish presence and recent acquisition of Tetra Solutions.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Few candidates hear
back within 2 weeks
Company
Company benefits
- Flexible work models
- Paid time off
- Paid parental and family leave
- Health care benefits
- Global wellness resources
- Employee assistance programs
- Rotation programs
- Mentor relationships
- Learning and development opportunities
- Retirement benefits
- Employee bonuses
- Stock grants & employee stock purchase plans
Company values
- Inclusive: We foster inclusion, equity and diversity to support our customers, communities and each other
- Driven: We keep it simple by focusing on what matters most so we can seize opportunities with speed and confidence
- Innovative: We constantly create ingenious solutions to the real challenges of today, tomorrow and beyond
- Accountable: We stand behind the work we do, the contributions we make and the high business standards we maintain
- Passionate: We meet challenges with energy and determination, always pursuing ever-higher standards
- Partners: We work with our customers to address obstacles before they become challenges
Company HQ
West Loop Gate, Chicago, IL
Articles
Leadership
James J. O'Connor
(Co-Founder)Co-founded Motorola Solutions in 1999. Founder and Chairman of Chicagoland Entrepreneurial Center and 1871. They are also the Global Head of Venture Capital and Managing Director at William Blair.
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