Accounting & Finance Operations Specialist, TrustFlight

• 3–5+ years of full-cycle bookkeeping experience
• Keen to drive digital transformation by introducing innovative tools and automation within finance operations
• Advanced Excel skills (VLOOKUP, pivot tables, Power Query, Macros)
• Strong knowledge of GAAP principles (or equivalent)
• Ability to prepare accurate financial statements, reconciliations, and internal management reports
• Proficiency with accounting software (ideally NetSuite) is preferred but not required
• Knowledge of Canadian and US payroll and finance-related payroll processes, including journal entries, reconciliations, and statutory remittances
• Confidence managing compliance tasks, such as GST/PST/HST filings and remittances
• Highly organized, with the ability to manage multiple deadlines and maintain structured, well-documented records
• Strong attention to detail and accuracy in all financial data and reports
• Comfortable working with routine processes, established workflows, and recurring monthly cycles
• Ability to identify discrepancies, investigate issues, and follow through to resolution
• Clear and professional communication skills, especially when explaining financial information to non-finance colleagues
• Strong interpersonal skills and the ability to collaborate with HR, external payroll providers, and internal teams
• High level of discretion and commitment to confidentiality in handling sensitive information
• Proactive and solution-oriented mindset, with the ability to take ownership of tasks and follow through independently.

Desirable

• We are looking for an Accounting & Finance Operations Specialist who values clear processes, dependable routines, and accurate execution, while also being motivated to improve how finance work gets done through technology, automation, and more efficient ways of working
• This role is well suited to someone early in their finance career who enjoys structured accounting work and takes ownership of making routine processes better over time
• In this role, you will be responsible for full-cycle bookkeeping, including accounts payable and receivable, reconciliations, financial reporting, and payroll support, ensuring all filings and statutory remittances are completed accurately and on schedule
• Alongside day-to-day execution, you will identify practical opportunities to streamline recurring tasks, improve controls, and reduce manual effort, helping maintain reliable and well-organised financial operations
• Reporting to the Financial Controller in the UK, you will collaborate with a team of finance professionals and internal stakeholders across multiple time zones
• Manage accounts payable and accounts receivable end-to-end
• Manage credit card expenses, including all coding and receipt management
• Enter, code, and process vendor invoices
• Prepare and send customer invoices; track and follow up on overdue accounts
• Maintain and reconcile the general ledger
• Complete monthly bank and credit card reconciliations
• Record daily deposits, payments, and cash transactions
• Monitor cash flow and flag discrepancies or issues
• Prepare month-end and year-end financial statements
• Generate internal management reports (e.g., AR aging, AP aging, cash flow)
• Support accountants with year-end working papers
• Maintain organized and accurate financial records
• Prepare and maintain all finance-related payroll documentation, including journal entries, payroll reconciliations, and month-end reporting
• Administer US payroll with supervision, including ensuring all required federal, state, and local payroll tax withholdings, remittances, and payroll filings are completed accurately and on time
• Prepare and submit all required finance reports related to Canadian payroll and benefits, including statutory remittances, WorkSafeBC payments, benefit premium reconciliations, and other reporting as required
• Act as a backup contact to communicate payroll changes to the external payroll provider as required
• Work closely with HR to ensure all payroll changes are accurately captured and to provide a quality check between HR updates, the external payroll administrator, and the finance records
• Maintain accurate payroll-related general ledger accounts and support year-end audit requirements as they relate to payroll
• Prepare and file GST/PST/HST returns
• Submit payroll deductions and government remittances
• Ensure compliance with financial policies and regulatory requirements
• Identify inefficiencies and improve workflows
• Assist with budgeting and forecasting tasks
• Implement best practices in financial control

• Send us your resume, including a cover letter. Let us know how you can contribute to creating best-in-class tools and services throughout the aviation industry