Junior Office Manager, Hublo
More information about location
HR software for healthcare
Be an early applicant
HR software for healthcare
201-500 employees
Be an early applicant
More information about location
201-500 employees
Company mission
Make everyday life much easier for health care professionals.
Role
Who you are
- Proven organizational skills, with the ability to handle multiple priorities and follow through on logistics with attention to detail
- A service-oriented and proactive mindset, always anticipating needs and creating a welcoming and supportive office experience
- Strong problem-solving skills, able to address day-to-day operational challenges quickly and efficiently
- Excellent communication and interpersonal skills, with the ability to interact clearly and professionally with both internal teams and external providers
- Comfort with office tools and technology, including Google Workspace and basic inventory or project management tools (e.g., Notion, spreadsheets), enabling autonomy and efficient task execution
What the job involves
- The Junior Office Manager ensures the smooth daily operations of the office and actively contributes to creating a positive, efficient, and enjoyable work environment at Hublo.
- He/she is responsible for maintaining the logistics and functionality of the workplace, coordinating suppliers and services, and supporting the planning and execution of internal events in collaboration with their manager
- Office & facility management
- Ensure cleanliness, organization, and proper functioning of shared spaces and meeting rooms
- Oversee small maintenance tasks and equipment checks. Identify and resolve unexpected issues promptly, escalating when needed
- Manage the daily upkeep of the office environment, ensuring it remains safe and welcoming for all employees
- Coordination of suppliers & inventory
- Act as main point of contact for office service providers (cleaning, maintenance, catering, etc.)
- Track contracts, coordinate visits, and ensure timely interventions
- Manage office supply levels and place orders as needed to avoid shortages
- Employee logistics & workplace support
- Prepare equipment and workspace setup for new joiners and assist with ad hoc logistical needs
- Handle employee requests related to equipment, space booking, or material delivery
- Ensure tools and materials are available and functioning across the office
- Event support & internal culture activation
- Support the ideation and planning of internal events in coordination with the leadership (e.g., team rituals, celebrations, company moments)
- Manage all logistical aspects of events: venue setup, catering, supplier coordination, communication with employees
- Assist with post-event wrap-up and feedback collection
Application process
- HR screen with Pierre (Head of Talent Acquisition) - Visio - 30min
- Manager interview with a member of our HR Team - Visio - 1h
- Skill test interview with Laurine (HRBP) and Léa (People ops) (On-site - 1h30)
- Cultural Fit with Adrien (Co-Founder) & Gabrielle (Senior Talent Acquisition Specialist)
Our take
In the realm of European healthcare, where a staggering 15 million professionals are dedicated to saving lives, the burden of administrative tasks often takes precious time away from their critical work. Enter Hublo, a software company streamlining administrative processes and cutting operational costs for healthcare professionals.
Hublo's digital platform is designed with user-friendliness in mind, catering to the needs of hospitals, clinics, and retirement home organisations. In an industry where traditional pen-and-paper methods still dominate, staffing and resource management remain a significant challenge. Hublo seeks to revolutionise the healthcare landscape by offering a solution that simplifies these complex processes.
With an already established presence in France and Germany, Hublo is poised for ambitious geographic expansion, targeting the opening of four additional countries. While the start-up has made significant strides in solving healthcare HR challenges, the next frontier lies in the development of a vertical software suite that not only addresses the complexities of this overlooked category but also generates substantial revenue. As Hublo continues to evolve, it has the potential to make a profound impact on the healthcare industry, enabling professionals to focus more on their vital work of saving lives.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
42% employee growth in 12 months
Company
Funding (last 2 of 3 rounds)
Sep 2021
$26m
LATE VC
Nov 2017
$1.2m
SEED
Total funding: $27.3m
Company benefits
- Professional growth: a dynamic, human-scale structure that values initiative and dedication
- Dynamic locations: our vibrant office on Rue de Paradis provides an inspiring setting. You'll also have a unique opportunity to work in our Cologne office in Germany
- Hybrid work policy: flexible work arrangement—up to 10 remote days a month
- Strong onboarding: a comprehensive program, guiding you through your initial weeks at Hublo
- Team cohesion: build strong connections with colleagues through regular team events and an annual seminar, ensuring a connected and collaborative work environment
- Alan healthcare insurance: online insurance, 50% of it paid by Hublo
- A Swile Card: Providing you with access to €11/day in meal vouchers, 50% covered by the company
- Access to a variety of sports activities through our partner Gymlib
Company HQ
Roquette, Paris, France
Leadership
Antoine Loron
(Co-Founder & CEO)Previously a consultant, Antoine worked at A.T. Kearney before joining Roland Berger and was promoted multiple times to become a Senior Consultant.
Adrien Beata
(Co-Founder)Worked as a data analyst for fifty-five before joining AXA as a Digital Performance Manager.
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