Executive Partner, Phorest

• This role is ideal for someone with a strong background in project management, excellent communication skills, and the ability to work independently while navigating fast-paced, dynamic environments with confidence and problem-solving finesse
• 5+ years of experience in project coordination, strategic operations, or executive assistance in fast-paced environments
• Degree in Business Administration, Project Management, Operations, or a related field
• Proven track record of managing cross-functional projects and driving measurable results, ideally within a SaaS or tech-focused environment
• Proficient in project management tools (e.g., Asana, Trello, Monday.com)
• Strong working knowledge of Google Workspace (Docs, Sheets, Slides) and familiarity with data analysis tools
• Proactive and resourceful approach to taking ownership and solving challenges as they arise
• Strong communication skills with the ability to engage confidently with executives, cross-functional teams, and external stakeholders
• Adaptable mindset with the ability to shift priorities and remain effective in fast-changing environments
• High attention to detail with a consistent focus on delivering accurate, high-quality work
• Collaborative and dependable team player who contributes positively to group dynamics and shared goals

Desirable

• We are looking for a highly organized, proactive, and strategic-minded Executive Partner to join the Phorest team and support our COO
• You will play a key role in driving operational efficiency, managing strategic initiatives, and ensuring the successful execution of projects across regions and supporting departments
• You will work closely with the COO to coordinate priorities, streamline workflows, and keep projects on track
• Partner with the COO to ensure strategic projects are executed effectively - on time, within scope, and within budget
• Plan, track, and manage multiple cross-regional projects, maintaining timelines, schedules, and deliverables
• Coordinate resources, meetings, and documentation to ensure seamless project execution and stakeholder alignment
• Ensure best practices in project management are followed and drive continuous improvement in execution workflows
• Conduct data gathering and analysis to support informed decision-making at the executive level
• Prepare reports, presentations, and briefs for internal and external leadership audiences
• Assist in crafting and tracking strategic and budgetary plans, providing progress updates and recommendations
• Organise strategic planning sessions, ensuring stakeholder preparedness and material availability
• Act as a liaison between the COO and other departments, aligning on priorities and facilitating effective collaboration
• Support identification and resolution of operational bottlenecks and process inefficiencies
• Promote interdepartmental information flow to enable project success and strong team cohesion
• Drive initiatives that improve operational workflows and enhance organisational performance
• Provide executive-level support to the COO including calendar management, meeting coordination, and agenda preparation
• Organise travel, conferences, and events such as regional gatherings and clients events
• Ensure the COO is consistently equipped with the necessary tools, information, and logistics for strategic engagements