AI Specialist, Magic

• Proven experience using AI as a specialist specifically within Project Management (designing, implementing, and operationalizing AI-enabled workflows)
• Hands-on automation experience, including n8n familiarity and integrations across common business tools (email, calendar, CRM, LinkedIn)
• Senior-level project management owning cross-functional initiatives end-to-end with measurable outcomes
• Experience collaborating with U.S.-based executives and working Eastern Time hours
• Exceptional communication and an assertive, proactive approach
• WFH Set-Up:
• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home
• You’re a proactive builder who diagnoses problems, proposes solutions, and drives decisions without waiting for direction
• You’re comfortable pushing back, setting priorities, and holding others accountable to timelines and SLAs
• You thrive in fast-moving environments, enjoy working directly with executives, and can coordinate smooth 24-hour handoffs
• You care about measurable impact, not activity—your default is to automate, document, and iterate
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Desirable

• The client needs a senior, AI-savvy project lead who will diagnose operational inefficiencies and implement AI/tooling to dramatically increase speed and quality
• This role owns priority projects end-to-end, coordinates closely with the principals (Christine and Charles), and ensures reliable 24-hour handoffs between Eastern and Philippine time zones
• The aim is to replace fragmented workflows and “yes-person” execution with proactive leadership, automation, and measurable impact
• Reporting to: Client via Magic
• AI Operations Diagnosis & Automation:
• Audit existing workflows, identify bottlenecks, and recommend AI/tool solutions
• Build and maintain automations (including n8n) and necessary integrations
• Pilot, measure, and iterate on AI interventions to deliver time savings and quality gains
• Project Ownership & Delivery:
• Define scope, milestones, timelines, and success criteria; manage cross-functional initiatives end-to-end
• Run stand-ups/check-ins; track risks and dependencies; ensure on-time delivery
• Produce and maintain clear SOPs, documentation, and dashboards for visibility
• Cross-Time-Zone Coordination & Handoffs:
• Create and enforce a 24-hour handoff playbook and SLAs between Philippine and Eastern time teams
• Ensure clear daily summaries, next actions, and owner accountability
• Provide administrative backups as needed (travel, meeting prep, decks, scheduling)
• Vendor & Stakeholder Management:
• Coordinate with existing vendors (e.g., high-end LinkedIn specialist), align on objectives, and ensure timely execution
• Translate strategy into tasks and automations; QA deliverables and close gaps
• Train/enable internal team members and vendors on updated processes and tools
• Executive Partnership:
• Work hand-in-hand with Christine and Charles as a proactive, assertive strategic partner
• Prepare materials for meetings, manage calendars/invites, and ensure email-first communication cadence
• Surface risks early, propose solutions, and push projects forward decisively
• 40 hours per week
• Monday - Friday: 9:00 am - 5:00 pm (Eastern Time)

• Applied
• Interview
• Review
• Waitlisted
• Client Review
• Final Interview
• Hired