Executive Assistant & Office Coordinator, AssemblyAI
$108-120k
5 days a week in office (SoHo, NY)
Speec AI models to automatically recognize and understand speech
Be an early applicant
Speec AI models to automatically recognize and understand speech
101-200 employees
Be an early applicant
$108-120k
5 days a week in office (SoHo, NY)
101-200 employees
Company mission
To create new, superhuman Speech AI models that will unlock entirely new classes of applications and products to be built leveraging voice data.
Role
Who you are
- 3+ years supporting C-level executives in fast-paced environments (tech/startups preferred)
- Strong communication, organizational, and multitasking skills
- Experience handling highly confidential information with discretion
- Comfort with ambiguity, eagerness to take initiative and run with projects
- Power user with modern tech stack — including Google Workplace, Slack, Zapier, ChatGPT
- Comfortable with some travel and evening/weekend support for events like hackathons, company dinners, or off-sites
Desirable
- Experience working directly with a CEO or founder
- Familiarity with AI, developer platforms, or B2B SaaS
- Strong interest in workplace culture, event planning, or hospitality
What the job involves
- We’re looking for a highly organized, resourceful Executive Assistant (EA) to support our CEO and help scale executive operations at AssemblyAI
- This is a critical role for someone who thrives in fast-paced, high-growth environments and is excited about being a true right hand to a founder/CEO
- The role combines classic EA responsibilities with office and personal support, and event planning responsibilities
- You’ll split your time across four key scopes:
- Office Management (25%)
- Executive Assistant support (25%)
- Personal Assistant tasks (25%)
- Company Off-site Planning (25%)
- This is a fantastic opportunity for someone looking to grow in an executive support role while working closely with top leadership at one of the fastest-growing AI companies
- Manage the SoHo office: vendors, stock/supplies, facilities, space layout, hospitality, packages
- Own invoice and budget tracking for snacks, IT equipment, and swag orders
- Greet guests and ensure a smooth office experience for team members and visitors
- Executive Assistant (25%)
- Manage a zero-conflict, high-volume calendar for the CEO
- Book domestic & international travel (air/rail/hotel) and prepare detailed itineraries
- Draft internal communications and ensure timely follow-up on key action items and priorities
- Personal Assistant (25%)
- Assist with a variety of personal logistics to help streamline the CEO’s day-to-day life
- Coordinate household scheduling (Brooklyn-based), including vendor appointments, car maintenance, and reservations
- Handle online returns, local errands, and ad hoc personal tasks as needed
- Manage highly sensitive personal information with the utmost discretion and professionalism
- Off-site Planning (25%)
- Design, budget, and execute company and leadership off-sites (50–100 attendees)
- Own logistics end-to-end: venue sourcing, contracts, run-of-show, vendor management
Our take
Audio has become central to many products on the internet, from the explosive uptake of Zoom to the inclusion of audio and video messaging features on dating apps. In this vein, AssemblyAI has developed AI models for transcribing, understanding and analyzing audio and video data.
Between the summers of 2021 to 2022, AssemblyAI saw the number of developers building with its APIs grow by over 1000%, with customers ranging from start-ups like Veed to global enterprises including NBC Universal and Spotify. Coupling this with a strong in-house pedigree - from the likes of DeepMind, Google Brain and Meta AI - AssemblyAI has built the foundations for a very exciting future.
And with funding under its belt, the company is scaling up its efforts; accelerating its product roadmap whilst building an even better AI infrastructure to speed up AI research and inference engines.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 5 rounds)
Dec 2023
$50m
SERIES C
Jul 2022
$30m
SERIES B
Total funding: $113.2m
Company benefits
- Home office stipend: We invest in our people first and offer competitive salaries across all roles andEvery new team member gets U$1,000 to improve their home office. We want to make sure everyone has the setup to do their best work. locations
- Equity: We want our team members to have skin in the game and an opportunity to see long-term returns on the hard work they are putting in. To that end, every team member receives a generous equity grant
- Premium benefit offerings: We offer premium medical, dental, and vision plans and cover up to 100% of the premiums for both the employee and their family. We also offer opportunities to contribute to an HSA or FSA, short-term and long-term disability coverage, and life insurance
- Unlimited PTO: We offer a flexible PTO policy to all team members and encourage everyone to take time off to recharge, do something fun, and spend time with loved ones
- Team offsites: We have team and company-wide retreats in amazing locations to give everyone an opportunity to meet in person, collaborate, and build working relationships that make us a better team
- Global remote team: We hire the best person for the job, regardless of location. Our remote-first culture allows team members to make an impact from anywhere in the world
- Diversity and inclusion: We celebrate diversity and are committed to creating an inclusive environment for all employees. We are proud to be an equal-opportunity workplace
- Flexible schedule: Strong teams are built on mutual trust and accountability. We believe in giving our team members ownership over their work and a flexible schedule to allow them to operate at their highest potential
Company HQ
Inner Sunset, San Francisco, CA
Leadership
Dylan Fox
(Founder & CEO)Previously founded and acted as CEO for YouGive1. Experience as Senior Software Engineer for Cisco and as a Lead Research Assistant for NDP Consulting.
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