Head of Firm Operations, Equi

• 4+ years experience in operational leadership, biz ops, chief of staff, or general management roles in high-growth environments
• 2-3+ years in hedge funds or asset management
• Experience managing other managers and/or vendors, including ops, compliance, or finance leads
• Background in hedge funds, startups, tech, finance, or investment management
• Proven track record of driving accountability and execution across cross-functional teams
• Highly proficient with internal ops tools (Notion, Airtable, G Suite) and no-code automations (Zapier, Make, etc.)
• Active user of AI tools (ChatGPT, Gemini, Claude, etc.) for task acceleration, writing, and workflow automation
• Extremely high standards for organization, clarity, and follow-through
• Strong communication skills; clear, candid, concise
• Excited to play a foundational role in scaling a modern investment firm

Desirable

• We’re looking for a Head of Firm Operations to own the day-to-day execution of the firm and serve as a strategic partner of the CEO
• You’ll be responsible for making sure the firm runs with precision across people, process, and priorities while ensuring accountability, driving cross-functional alignment, and unlocking leverage for senior leadership
• You’ll directly oversee the leaders and vendors across: legal, business operations, fund operations & compliance, IT, finance, and client service ensuring execution across the business while optimizing internal systems, information flows, and planning cadences
• This role requires a rare blend of strategic thinking, operational rigor, people management, and technical fluency
• It’s ideal for someone with startup or fast-growth experience in a high-trust, high-performance culture who’s now ready to help a company scale from hundreds of millions to billions
• Serve as the CEO’s operational counterpart, helping drive the firm’s top priorities, unblock decisions, and scale leadership capacity
• Own the execution rhythm of the firm: weekly priorities, goal tracking, stand-ups, all-hands, leadership check-ins, and cross-functional projects
• Ensure all departments and external vendors are aligned, executing, and accountable
• Create visibility and clarity across the firm with clean documentation, fast decision loops, and real-time information flow
• You’ll lead and/or oversee projects on budgeting and planning, legal and fund formation work, banking/payroll, performance management, and client service
• Directly manage multiple departments within the organization, ensuring firmwide alignment
• Help these teams break down quarterly and annual goals into actionable project plans with clear ownership and deadlines
• Drive accountability through weekly reviews, shared dashboards, and execution rituals
• Identify and address performance bottlenecks across the business, whether strategic, organizational, or tactical
• Build and maintain core internal systems for team coordination, documentation, onboarding, and goal setting
• Leverage AI tools and no-code automation (e.g. Notion, Airtable, Zapier, Make, etc) to remove friction from manual processes
• Partner with product and engineering to define internal tooling needs and ensure operational systems are built to scale
• Continuously improve the way we operate, always looking for clarity, speed, and efficiency
• Partner with the CEO to run quarterly and annual planning, ensuring that company-level goals are realistic, actionable, and aligned across teams
• Monitor goal progress firm-wide and ensure leadership is focused on what matters most
• Lead special strategic projects that don’t clearly fall under a single department but are essential to company growth
• Help surface blind spots, frame tradeoffs, and push for data-informed decisions