Recruiting Coordinator, MagicSchool AI

• Ability to manage multiple tasks, interviews, and administrative processes simultaneously, ensuring nothing falls through the cracks
• Ensures accuracy in scheduling, maintaining records, and managing candidate information, avoiding errors that could affect the candidate experience
• Strong written and verbal communication skills, with the ability to coordinate effectively between candidates, hiring managers, and internal teams
• Able to handle last-minute changes, scheduling conflicts, or shifting priorities with a calm and solution-oriented approach
• Comfort with using applicant tracking systems (ATS), LinkedIn, and project management tools (e.g., Asana, Trello) to efficiently manage recruitment workflows
• Experience with calendar management and scheduling interviews for multiple roles or stakeholders
• Proficiency in Microsoft Office (Excel, Word) or Google Workspace (Sheets, Docs) for managing candidate data

Desirable

• As a Recruiting Coordinator, you will manage candidate logistics, coordinate interviews, and facilitate communication between candidates, hiring managers, and our recruiter
• You'll also actively source candidates and conduct cultivation calls and candidate events to engage talent
• Your mission is to ensure a seamless, organized recruitment process while delivering an excellent candidate experience
• Ensure timely scheduling of interviews, coordinating with candidates and hiring teams, while maintaining a seamless candidate experience
• Maintain clear communication with all stakeholders, resolving any scheduling conflicts and ensuring all parties are well-prepared for interviews
• Ensure that 95% of interviews are scheduled within 48 hours of request and conducted without rescheduling issues
• Maintain an organized candidate database, ensuring all candidate information is up to date and easily accessible
• Assist in managing recruiting tools and platforms, streamlining administrative processes for efficiency
• Develop a clear system for tracking recruiting activities, ensuring all roles are progressing smoothly through the pipeline
• Actively source and identify top talent on career pages, including LinkedIn, reaching out to potential candidates for key roles based on specific job requirements
• Generate a consistent pipeline of qualified candidates, ensuring 50% of sourced candidates meet initial qualifications and move forward in the interview process
• Achieve a 30% response rate on LinkedIn outreach and maintain engagement with prospective candidates
• Engage with candidates throughout the hiring process, ensuring a positive and smooth experience from initial contact to offer
• Build and nurture relationships with passive candidates for future opportunities, maintaining a talent pool for ongoing needs
• Track and report on key recruitment metrics (e.g., time-to-fill, candidate response rates, interview-to-hire ratios), ensuring ongoing improvements
• Provide weekly updates to hiring managers and the recruiting team on pipeline status, bottlenecks, and candidate progress
• Meet or exceed sourcing and coordination KPIs, such as maintaining a target time-to-fill of 60 days or less

• Please note that applications for this position will be accepted until 10/28/24 - applications received after this date will be reviewed on an intermittent basis. While we encourage early submissions, all applications received by the priority deadline will receive equal consideration. Thank you for your interest, and we look forward to reviewing your application