Executive Assistant, Anyscale

• The right person for this role is a professional with strong interpersonal skills who enjoys a fast-paced startup environment. This person also brings a can-do attitude and collaborative spirit
• BA / BS degree or equivalent work experience
• 7+ years, with at least 2 years working with a VP-level leader in any sized business OR a Director-level in a global business
• Prior experience supporting 2+ executives
• Palo Alto / San Francisco Bay Area based
• Superior organizational skills, attention to detail and timely follow through on all tasks and AIs
• Problem solver with strong analytical skills
• Works well under pressure in a fast paced environment
• Strong communication skills and ability to interact with internal and external partners
• Team oriented mindset with a genuine interest in learning by helping

Desirable

• You’ll be supporting members of our Leadership Team and working with key stakeholders across the company to proactively manage schedules, priorities, and resolve administrative and operational needs before they arise.
• Managing multiple complex calendars including scheduling, organization and prioritization to best leverage executives time
• Planning, booking and managing travel
• Creation, management and tracking of expenses. Including comprehensive understanding of expense policy
• Working with internal and external stakeholders as needed for ad hoc projects
• Partner with cross org partners and/or vendors to provide support as needed for company events
• Partner closely with the admin team
• Handle confidential and non-routine information and facilitate communication between appropriate departments
• Contracts support including uploading and ushering contracts through review and signature process
• Partner with our office manager to provide optimal experience to the team in our Palo Alto office including greeting external guests, tracking and stocking office consumables, monitoring deliveries and maintenance