Executive Assistant / Office Manager, Arize AI

• 3+ years of experience in executive assistant and/or office management roles
• Exceptional organizational skills with ability to manage multiple priorities simultaneously
• Outstanding written and verbal communication skills
• Proactive problem-solver who anticipates needs and takes initiative
• Strong interpersonal skills and ability to build relationships at all levels
• High level of discretion, integrity, and professionalism
• Proficiency in Google Workspace, Slack, and standard office software
• Comfortable with ambiguity and adapting in a fast-growing startup environment
• What Makes You Stand Out:
• You're energized by variety and enjoy wearing multiple hats
• You have a knack for creating order out of chaos
• You bring warmth and positivity to everything you do
• You're resourceful and find creative solutions to challenges
• You take pride in the details while keeping the big picture in mind
• You thrive on making others successful
• This role requires 4 days per week in our Bay Area office to effectively support executives and manage office operations. We offer flexibility on specific days based on business needs and team schedules

Desirable

• We're seeking a dynamic Executive Assistant & Office Manager to support our leadership team and create an exceptional office environment
• This dual role combines high-level executive support with hands-on office management, requiring someone who thrives in a fast-paced, collaborative environment and can seamlessly shift between strategic tasks and operational details
• Provide comprehensive administrative support to executive team members
• Manage complex calendars, schedule meetings across multiple time zones, and coordinate travel arrangements
• Prepare meeting materials, presentations, and correspondence
• Handle confidential information with discretion and professionalism
• Act as a liaison between executives and internal/external stakeholders
• Assist with special projects and research as needed
• Serve as the primary point of contact for office operations and vendor relationships
• Manage office supplies, equipment, and facilities to ensure a smoothly functioning workspace
• Coordinate with building management on maintenance, security, and space planning
• Oversee office budget
• Create and maintain office policies, procedures and access
• Plan and execute team gatherings, happy hours, and social events that build community
• Foster a welcoming, inclusive office culture that reflects Arize's values