Executive Assistant, CHAOS Industries

• 8 or more years of experience supporting C-suite executives in a fast-paced or high-growth environment
• Proven experience operating in highly sensitive or confidential environments such as supporting executives in Finance, Legal, People, or similar functions
• Extensive experience building executive-level materials, including presentations, board decks, and documents regularly shared with C-suite and board audiences
• Ability to take limited direction or rough input and independently create clear, compelling, and data-driven materials
• Comfort working with data and creating structured outputs such as summaries, charts, and data sheets to support decision-making
• Exceptional organizational skills and the ability to manage multiple priorities without missing a beat
• Strong written and verbal communication skills and the ability to build trust across a wide range of stakeholders
• High level of professionalism, discretion, and sound judgment
• Familiarity with the defense, aerospace, or broader technology industry
• This role is ideal for someone who is both highly reliable and highly resourceful, and who can run with minimal direction

Desirable

• We are looking for a sharp, proactive, and highly trusted partner to support our Chief People Officer
• This is someone who loves staying ten steps ahead, thrives in a fast-moving environment, and genuinely enjoys being the person who keeps everything running smoothly behind the scenes
• This role operates at the center of highly sensitive and high-impact work
• You will be exposed to confidential company and employee matters on a regular basis, so sound judgment, discretion, and professionalism are essential
• As an Executive Assistant, you will help the Chief People Officer stay focused, organized, and effective across a wide range of priorities
• You will manage a constantly evolving calendar, build and refine executive materials, and keep critical initiatives moving forward
• Act as a trusted partner to the Chief People Officer, providing seamless administrative and operational support
• Own and manage a fast-moving calendar, including scheduling, prioritizing, and adjusting meetings across multiple time zones
• Coordinate travel and meetings end to end, ensuring leaders are well prepared and every detail is covered
• Build, edit, and refine high-quality presentations, board materials, and executive communications for senior leadership and board audiences
• Translate rough inputs, data, and direction into clear, polished, and well-structured materials including decks, summaries, and data sheets
• Serve as a thoughtful and professional point of contact between the Chief People Officer and employees, leadership, board members, and external partners
• Support and help execute people initiatives, leadership meetings, team events, and offsites
• Handle highly sensitive and confidential information with excellent judgment and discretion
• Track priorities, action items, and follow-ups to keep key initiatives moving forward
• Jump in wherever needed to support the People team and keep things running smoothly day to day
• Work 4 to 5 days per week onsite out of our office in Los Angeles (Hawthorne), California