Executive Assistant, Formation Bio
$93-122k
Salary applicable to candidates in New York only and may vary in further locations. + Equity
2+ days a week in office
End-to-end medical trial solutions
Job no longer available
End-to-end medical trial solutions
101-200 employees
Job no longer available
$93-122k
Salary applicable to candidates in New York only and may vary in further locations. + Equity
2+ days a week in office
101-200 employees
Company mission
To bring new treatments to patients faster and more efficiently.
Role
Who you are
- Undergraduate degree or higher in a relevant discipline
- 4 years or more experience providing support to senior leadership, while navigating multiple stakeholders in a fast-paced environment; meaningful experience liaising with executive teams is required
- Extensive experience collaborating with external executive assistants
- Professional correspondence style for internal and external communications
- Well-organized, self-starter with a “can do” attitude who can juggle multiple tasks at once and take initiative to problem solve
- Ability to demonstrate tact, diplomacy, and discretion as you work across many teams and have access to confidential information
- Ability to work quickly and with a sense of urgency, without sacrificing quality
- Passion for our mission to bring new treatments to patients faster and more efficiently
What the job involves
- This Executive Assistant role will primarily support our Chief Medical Officer (CMO) and Chief Scientific Officer (CSO)
- You will be responsible for planning meetings with external subject matter experts, researchers, pharmaceutical companies, biotech companies, and a diverse set of strategic partners, globally
- You’ll anticipate and resolve administrative and operational needs before they even arise, ensuring the CMO and CSO can focus on the most critical priorities
- You will become familiar with all key teams and leaders at Formation Bio to be able to coordinate seamlessly internally and externally
- This position will expand over time to support multiple executives as our leadership team is growing
- Provide high-level administrative support to the Chief Medical Officer and Chief Scientific Officer, including managing complex calendars, prioritizing meeting requests, and ensuring seamless coordination across time zones
- Plan and schedule meetings with external stakeholders such as clinical and scientific advisors, researchers, pharmaceutical and biotech partners, and other strategic collaborators
- Coordinate internal and external meetings (virtual and in-person), manage logistics, prepare materials, and ensure timely follow-ups
- Arrange comprehensive travel itineraries and accommodations for domestic and international travel, often involving multiple stakeholders and shifting priorities
- Support the planning and execution of scientific, clinical, and strategic events—including advisory boards, offsites, conferences, and industry engagements
- Partner closely with teams across the Development and Translational organizations to support strategic and operational initiatives
- Manage ad hoc projects and operational tasks that contribute to advancing key scientific and medical partnerships
- Continuously improve administrative workflows and explore opportunities to implement AI tools to enhance efficiency and scale
- Be available on-call for time-sensitive requests, including during evenings and weekends as needed
Our take
Clinical drug trials are lengthy and expensive, delaying the supply of vital new drugs to patients and costing lives. For Formation Bio, this is an efficiency issue - one which it hopes to solve with its end-to-end automation solution.
According to the company, its approach has teams running medical trials twice as fast and at half the cost. This success has pushed Formation to expand beyond supporting trials into developing assets itself. In 2025, it reached a major milestone by licensing its first drug - a late-stage JAK/SYK inhibitor - to Sanofi in a deal worth up to hundreds of millions. Alongside this, the company has also added an early immunology program to its pipeline, signaling a broader push into in-house development.
Now a Unicorn, with partners including Pfizer, Sanofi, Novartis and 23andMe, Formation Bio is steadily embedding itself within the Big Pharma ecosystem. How far it can go remains an open question, but the prospect of cheaper drugs and faster innovation is becoming harder for the industry to ignore.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
30% employee growth in 12 months
Company
Funding (last 2 of 3 rounds)
Jun 2024
$372m
SERIES D
Sep 2021
$156m
SERIES C
Total funding: $530.3m
Company benefits
- Flexible Time Off: We have a flexible PTO policy as we trust our team members to take the time they need to recharge.
- Parental Leave: We believe your personal life enriches your professional one. We offer 16 weeks of paid parental leave for birthing parents and 12 weeks for non-birthing parents so you can start or grow your family.
- Comprehensive Benefits: All full time employees have access to health, vision, and dental insurance. Additionally, we provide pre-tax commuter benefits, access to a 401k plan, short and long-term disability and life insurance.
- Education & Career Development Resources: Formation Bio offers a plethora of professional development resources to employees. Some examples include fireside chats with industry experts, conference passes, certification courses, internal mobility opportunities, in depth manager training, leadership coaching program, and more.
- Strategic Hiring Hubs: Formation Bio teams are hybrid and based in four key hubs: New York City, Boston, the San Francisco Bay Area, and North Carolina’s Research Triangle. Our bright and collaborative NYC headquarters is conveniently located near major transit hubs and stocked with drinks, coffee, snacks, and a weekly lunch.
- Community: Our teams collaborate closely to achieve our mission, supporting each other across functions and priorities. We build connection through team-building events, quarterly company gatherings, a company-wide retreat every two years, and Employee Resource Groups.
Company HQ
Midtown South, New York, NY
Leadership
Benjamine Liu
(Co-Founder & CEO)Worked as a computational biologist at various Neurology departments, following a D.Phil in computational Biology and Psychiatry at Oxford. They are also an Advisor at Harvard Business School.
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