Recruiting Coordination & Operations Specialist, Harvey
$96.4-144.6k
+ Bonus & Equity
3+ days a week in office
Domain-specific AI for legal and professional services
Job no longer available
Domain-specific AI for legal and professional services
501-1000 employees
Job no longer available
$96.4-144.6k
+ Bonus & Equity
3+ days a week in office
501-1000 employees
Company mission
To help professionals develop expertise, faster.
Role
Who you are
- 2+ years of experience in a recruiting coordination, recruiting operations, or similar talent operations role in a fast-paced environment
- Hands-on experience with an ATS (ideally Ashby or a similar system) and an HRIS such as Workday, including creating requisitions, managing candidate pipelines, and processing hires
- Strong organizational skills, with the ability to manage multiple concurrent interview loops, deadlines, and stakeholders without dropping details
- Clear, professional written and verbal communication skills, with a focus on setting expectations and closing loops with candidates, recruiters, and hiring managers
- Comfort making decisions in ambiguous situations, escalating when needed, and proactively suggesting process improvements based on what you see in the systems and day-to-day work
What the job involves
- This role blends high-touch recruiting coordination with hands-on recruiting operations to keep Harvey’s hiring engine running smoothly
- You will support recruiters, hiring managers, and candidates by owning both the logistics of interview loops and the execution of core workflows in Ashby and Workday
- Your work ensures every hiring process runs on time, with clean data and a great candidate and interviewer experience
- You will collaborate closely with Talent, People Operations, and Finance to keep recruiting processes consistent, compliant, and scalable as Harvey grows
- This is a strong opportunity for someone who loves systems, organization, and partnering cross-functionally to make recruiting more efficient and effective
- Recruiting Coordinator (candidate- and recruiter-facing):
- Own end-to-end interview coordination for assigned roles, including scheduling across time zones, managing last-minute changes, and ensuring candidates and interviewers have clear, accurate information
- Act as day-of “air traffic control” for onsites and virtual loops — monitoring schedules in real time, troubleshooting issues (no-shows, tech problems, late changes), and keeping recruiters and hiring managers informed
- Prepare and distribute interview materials, agendas, and debrief logistics so interviewers are set up to run high-quality, consistent conversations
- Recruiting Operations (systems- and process-focused):
- Execute recruiting processes in Ashby and Workday with a high bar for data accuracy — creating and updating requisitions, moving candidates through stages, triggering approvals, and closing out hires and rejections on time
- Maintain clean, audit-ready data in Ashby and Workday by enforcing required fields, QA-ing entries, and resolving discrepancies in partnership with Recruiting and People Operations
- Run recurring operational workflows (e.g., offer approvals, background check initiation, onboarding handoff tasks) to ensure every hire flows smoothly from candidate to employee
Our take
The explosive popularity of generative AI tools has seen specialized solutions popping up for all kinds of industries. Hoping to help supercharge efficiency and productivity for legal teams, Harvey supplies generative AI that can assist with documentation, as well as aid research and optimize workflows.
Via natural language instructions, Harvey helps draft and analyze legal documents. It can also answer complex questions across large document sets, or even handle research queries that cover multiple domains in legal, regulatory and tax.
Its ability to support legal practitioners as if it's another member of the team is what makes Harvey particularly interesting. This approach has seen the company raise substantial funding, reaching Unicorn status in 2024. Funds are now being used to expand to new geographies, grow headcount and further collect and curate data to train more “domain-specific” AI models.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 10 rounds)
Mar 2026
$200m
LATE VC
Oct 2025
$59m
GROWTH EQUITY VC
Total funding: $1.2bn
Company HQ
Financial District, San Francisco, CA
Leadership
Winston Weinberg
(Co-Founder & CEO)Graduated with a Juris Doctor from the USC Gould School of Law, then spent 1 year as an Associate at O'Melveny & Myers before founding Harvey.
Gabe Pereyra
(Co-Founder & President)Previously worked as a Research Scientist at Meta and DeepMind. Also spent a year as a Brain Resident at Google.
Salary benchmarks
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