Executive Assistant, Quadient

$72.6-108.9k

Expert level

Boston

3+ days a week in office

Business communication solutions software

Job no longer available

Business communication solutions software

1001+ employees

B2BSaaSTelecommunicationsAutomation

Job no longer available

$72.6-108.9k

Expert level

Boston

3+ days a week in office

1001+ employees

B2BSaaSTelecommunicationsAutomation

Company mission

To simplify the connection between people and what matters.

Job

Company

Role

Who you are

10+ years of experience supporting at the executive level
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint and Teams) and Adobe Acrobat
Expert level written and verbal communication skills
Excellent interpersonal skills and the ability to build relationships with additional stakeholders throughout the organization
Excellent time management and calendar management skills, including the coordination of executive meetings
Well established personal organizational strategies and systems that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Ability to work with minimal supervision and guidance
Proven ability to handle confidential information with discretion
The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities
The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion
While your administrative skills are top notch, you are also incredibly skilled at interacting with executive leadership and enjoy creating order out of chaos while working independently and with little supervision to ensure the COO has everything he needs to succeed

What the job involves

Supports her executive/manager(s) by managing his email inbox and calendar, filtering out unnecessary meetings and communications, and scheduling meetings
Works closely and effectively with her executive/manager(s) to keep him well informed of upcoming commitments and responsibilities, following up appropriately
Plans and coordinates the annual schedule, including monthly, quarterly and annual meetings (accommodation, meetings, food, etc)
Attends and coordinates senior leader meetings, including preparing materials, taking minutes, and following up on action items
Manages the coordination and booking of travel: flights, accommodations and ground transportation
Submits expenses and credit card reconciliations
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
Assists drafting communications coming from the executive/manager(s), for example weekly updates and announcements
Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions
Other ad hoc responsibilities as required

Our take

Quadient is a global company providing intelligent automation for business communication, smart mailing, shipping, and parcel locker solutions; with a focus on improving the customer experience of ordering and receiving packages. Formerly known as Neopost, the company has grown to support hundreds of thousands of customers worldwide.

Quadient has a record for developing its offerings ahead of changes in the market and has a history of smart acquisitions. In the last couple of decades, the company acquired a series of companies with market-leading technologies – such as customer communication management provider GMC Software, and Parcel Pending, the leader in the US parcel locker market.

The beginning of 2024 saw the acquisition of Frama, a mailing and document management solution bring in 30,000 new customers for Quadient. It has also developed its largest lockers yet, enabling the company to expand service to retailers and distributors delivering extra-large and oversized goods.