Office Administrator, Aily Labs
Decision intelligence app
Open for applications
Decision intelligence app
201-500 employees
Open for applications
201-500 employees
Company mission
To transform ways of working by empowering businesses with meaningful AI.
Role
Who you are
- Higher education
- At least 2 years of work experience in administrative field
- Experience with book-keeping and a basic accounting knowledge
- An outstanding knowledge and proven ability to calculate, post and manage accounting figures and financial records
- Good communication and conflict management/problem solving skills
- Excellent time-management, planning skills
- Excellent organizing skills
- Attention to details and high level of accuracy
- Independent, proactive and adaptable personality
- Initiative, honest, reliable, and goal-oriented person
- Advanced knowledge of MS Excel, Word and Outlook and other office management tools and applications
- Excellent knowledge of English
What the job involves
- Come and join us to make a difference to bring technology to the text level!
- We are looking for a responsible Office Manager to join Aily Labs
- Duties of the Office Manager include processing financial and accounting practices, preparing accurate, up-to-date reports, acting as the point of contact for internal and external clients, providing support to the team, assisting in daily office needs, organizing events, and managing our company’s general administrative activities
- You will join an exciting start-up, part-take in the world of AI and get to work from our awesome office in Barcelona
- Issue invoices, quotes, reports in a timely manner
- Develop and maintain systems to account for financial transactions
- Prepare financial reports by collecting, analyzing and summarizing accounting for information
- Ensure efficiency and maintain compliance with company policy
- Ensure accurate, up-to-date, and well-organized databases, presence sheets, reports and other relevant financial documentation and information about the employees,
- Assist in the preparation of contracts
- Coordinate key suppliers and be their first point of contact,
- Liaise with new employees and support their on-boarding,
- Organize internal and external events,
- Manage the team’s calendars, travel plans and appointments
- Maintain office equipment, stationery, and other items,
- Budget office facilities, manage, organize and maintain the office area,
- Support the founders and the team,
- Support in any administrative issue
Our take
Data-led processes are becoming a differentiator for businesses across sectors. The ability to make smarter decisions faster is a great competitive edge and one that has been supercharged by the wider adoption of artificial intelligence. Supporting businesses to act smarter, Aily Labs supplies a decision intelligence app powered by generative AI.
The platform empowers users to increase both productivity and performance through deeper, smarter and faster decision-making. What makes Aily stand out from other offerings is that it does not build costly LLMs from scratch, instead using other machine-learning approaches to power many of its features.
With the ability to support revenue maximisation across all parts of a business, Aily's value is clear. It's no surprise then that the company has raised substantial funding. It plans to invest this in bolstering its genAI teams, accelerating use cases and introducing the ability to generate “competitive intelligence” on rival companies from external sources.
Steph
Company Specialist at Welcome to the Jungle
Insights
Few candidates hear
back within 2 weeks
Company
Funding (1 round)
Aug 2023
$20m
SERIES A
Total funding: $20m
Company benefits
- Global company and culture
- Hybrid working model
- Fast growth path
Company values
- Innovation
- Agility
- Fun
Company HQ
Old Town, Munich, Germany
Articles
Leadership
Bianca Diana Anghelina
(Co-Founder & CEO)Previously the Head of Global Digital Finance at Novartis, Head of Global Business Planning and Analysis at Sandoz and Senior Consultant at BMW.
Sara Bisbe López
(Co-Founder, CAI & TO)Former Head of AI for the company. Previously an Associate Director of Data Science at Novartis and a Senior Data Scientist at Accenture AI.
Christoph Schmitt
(COO)Former Head of Business and People Development at the company. Worked in Oncology at Novartis and was a Project Leader at The BCG.
Salary benchmarks
We don't have enough data yet to provide salary benchmarks for this role.
Submit your salary to help other candidates with crowdsourced salary estimates.
Share this job
View 10 more jobs at Aily Labs