Chief of Staff, Smallpdf
Opportunity to participate in the PSOP - Phantom Stock Option Plan
PDF software
Posted today
PDF software
21-100 employees
Posted today
Opportunity to participate in the PSOP - Phantom Stock Option Plan
21-100 employees
Company mission
Smallpdf is on a mission to make PDF easy.
Role
Who you are
- 3–5+ years of experience in a Chief of Staff, M&A, strategy, operations, or consulting/finance role
- You know how to zoom in and out — from strategic frameworks to spreadsheet-level details
- You have high EQ and can build trust quickly with diverse stakeholders
- You love being behind the scenes and making things run better, faster, and smarter
- You’re analytically rigorous and fluent in financials, data, and growth levers
- You have significant M&A experience
- Strong expertise in financial modeling
- You have experience with or a strong interest in B2B SaaS and/or private equity-backed companies
- You are proactive, humble, and driven by impact — not ego
What the job involves
- PDFT is on a mission to redefine how documents work in the digital age. As we scale into our next chapter of growth, we’re looking for a Chief of Staff to join our leadership team — a strategic, analytical, and operationally-minded partner to the CEO
- This is a high-leverage role that will shape company-wide decision-making, drive cross-functional initiatives, and ensure that execution meets ambition. If you thrive in complexity, love enabling great teams, and want to sit at the heart of a growing B2B SaaS company, this role is for you
- Commercial Operations
- Supervise commercial operations and ensure alignment with revenue goals
- Own funnel tracking, KPI dashboards, and operational reviews
- Data & Analysis
- Translate business needs into data requirements
- Conduct analysis to surface actionable insights for key decisions
- Executive Operations
- Partner with the CEO to ensure strategic follow-through across the executive team
- Drive the cadence and effectiveness of executive meetings and leadership offsites
- Strategic Planning & OKRs
- Lead quarterly and annual company planning cycles
- Manage OKRs and track cross-departmental progress
- Align strategy with on-the-ground execution across functions
- Internal Communications
- Own and craft internal communications from the leadership team (e.g., All Hands, CEO updates)
- Reinforce company vision and build transparency around goals and performance
- M&A
- Partner with the CEO and Commercial team to identify strategic acquisition targets
- Lead the full acquisition lifecycle: due diligence, integration planning, and investor materials
- Build compelling business cases for inorganic growth opportunities
- Finance
- Lead budgeting and forecasting in collaboration with department heads
- Provide monthly financial reporting to the executive team and investors
- Own and evolve the company’s financial models
- Liaise with accounting and external vendors to ensure smooth financial operations
- Provide ad hoc financial analysis to support executive decisions
Our take
PDFs might be the bane of many employees’ existence, but they are not going anywhere. Smallpdf was created to ease the pain of converting, compressing and editing documents.
The company has focused on increasing the efficiency of handling PDFs wherever workers might encounter them. That has led Smallpdf to prioritise integrations with other major enterprise software companies such as Dropbox.
The startup is not happy to sit with its 25M+ unique users per month and is looking to acquire more customers through providing its services on additional platforms. Think fully-fledged native mobile apps for iOS and Android.
Freddie
Company Specialist at Welcome to the Jungle
Insights
-32% employee growth in 12 months
Company
Company benefits
- Flexi Time | Early bird or slow to rise? We’ve got you covered with flexible working hours to suit you at your most productive.
- Choose Your Own Platform | Apple evangelist, Linux lover, or Windows disciple? We’re platform agnostic, so you have the freedom to choose how you work
- Free German Lessons | Sprichst du Deutsch? If that sounds like Greek to you, you’ll love that we offer free German language lessons
- Personal Development | We help our employees grow. Each year, you’ll get an allocated budget, plus dedicated time for personal development
- Free Food & Drinks | Enjoy our famous weekly team lunches, plus unlimited free coffee, and our fully stocked fridge—on the house
- All for Fun & Fun for All | Soak up the Swiss Alps, meet with your team in a canoe on Lake Zurich, or zoom around in a go-kart! We’re all for fun!
Company HQ
Alt-Wiedikon, Zürich, ZH
Leadership
Manuel Stofer
(CGO & co-founder)Stepped aside as CEO in 2019. Previously a web developer for many years, most recently at rtp.ch.
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