Senior Executive Assistant, Freenome
$131.3-201k
You will also be eligible to receive pre-IPO equity & cash bonuses
4-5 days a week in office (Brisbane, CA)
Biological analysis platform for cancer
Job no longer available
Biological analysis platform for cancer
201-500 employees
Job no longer available
$131.3-201k
You will also be eligible to receive pre-IPO equity & cash bonuses
4-5 days a week in office (Brisbane, CA)
201-500 employees
Company mission
To create tools that empower everyone to prevent, detect, and treat their disease.
Role
Who you are
- At least 7+ years of experience as an executive assistant, with a proven ability to support multiple senior-level executives in a fast-paced, high-demand environment
- Exceptional organizational skills with the ability to independently manage complex calendars, coordinate meetings and events, and prioritize tasks with precision and attention to detail
- Confidentiality & discretion, and also being comfortable handling sensitive information with a high level of confidentiality and professionalism
- Excellent written and verbal communication skills, with the ability to interact effectively across all levels of the organization
- Proactive & problem-solving mindset with a forward-thinking, solution-oriented approach, and the ability to anticipate needs and address challenges before they arise
- Ability to thrive in a constantly evolving environment, managing multiple shifting priorities with a calm, can-do attitude
- Proficient in a variety of software tools, including Google Workspace (Docs, Slides, Sheets, Calendar), Zoom, and travel booking platforms
- A natural collaborator who enjoys contributing to the success of a high-performing team and understands the importance of executive support in achieving company goals
What the job involves
- As the Senior Executive Assistant to our C-Suite Executives, you will play a pivotal role in driving executive effectiveness by managing day-to-day operations, owning key strategic logistics, and enabling seamless decision-making at the highest level
- This individual will be responsible for coordinating complex schedules, owning and distributing meeting agendas and materials, creating polished presentations, and managing all company-wide events with precision and professionalism
- This is an onsite role (4–5 days/week) at our headquarters in Brisbane, California, reporting directly to the Chief Executive Officer
- If you're a highly organized, proactive, and detail-oriented professional who thrives in a fast-paced, high-impact environment—this is your opportunity to make a significant difference
- Executive Calendar Management
- Proactively manage and prioritize complex calendars for multiple C-Suite executives, anticipating conflicts and resolving scheduling issues before they arise
- Coordinate and schedule high-priority meetings including Board of Directors (BOD) meetings, investor updates, executive leadership sessions, and cross-functional reviews
- Serve as a trusted gatekeeper and liaison to streamline time management and ensure focus on strategic priorities
- Schedule internal and external meetings, ensuring all required participants are aligned and confirmed in advance
- Agenda, Pre-Read, and Meeting Content Ownership
- Own the development, maintenance, and follow-up of agendas for all executive and leadership meetings—ensuring alignment on objectives and next steps
- Proactively coordinate and distribute pre-read materials, ensuring that participants have necessary context ahead of time to drive meaningful discussions
- Partner with executives and cross-functional leads to prepare polished, well-formatted slide decks and documents, maintaining a consistent and professional look and feel
- Internal Communications & Collaboration
- Serve as a point of coordination between executives and internal teams—ensuring clear communication and follow-through across functions like HR, Finance, Legal, and Operations
- Ensure executives are informed and aligned on company-wide initiatives and internal developments
- Support timely execution of administrative processes including purchase requisitions, expense reports, and policy adherence
- Exercise confidentiality and discretion with a high level of professionalism
- Travel and Expense Management:
- Plan and manage domestic and international travel itineraries, including flights, hotels, transportation, and event registrations
- Prepare and submit expense reports accurately and on schedule, ensuring compliance with company policies
- Event Ownership & Meeting Logistics
- Own and execute all company-wide events including All-Hands meetings, leadership offsites, employee engagement activities, and major internal milestones
- Plan, coordinate, and manage logistics for both internal and external meetings—from venue setup and AV needs to catering, materials, and participant communications
- Ensure seamless execution of virtual and in-person engagements, acting as the point of contact for troubleshooting and last-minute adjustments
- Purchase Order & Purchase Requisition Management
- Create, process, and manage purchase orders and requisitions
- Ensure all purchase requests comply with organizational policies and procedures
- Monitor and track the status of purchase orders and requisitions to ensure timely and accurate fulfillment
- Administrative & Project Support
- Manage special projects and ad hoc initiatives to support executive productivity and operational excellence
- Maintain up-to-date documentation, contact lists, and internal records to ensure quick access to critical information
- Provide daily onsite operational support to the C-Suite, anticipating needs and ensuring they are fully prepared for each engagement
Our take
Freenome is a biotechnology company offering a biological analysis platform that uses molecular biology and machine learning to detect cancer with a routine blood draw. The platform trains on thousands of cancer-positive blood samples to recognise disease-associated patterns and help detect early-stage cancer, allowing clinicians to optimise treatments.
The company specialises in advanced computational biology, using machine learning to detect patterns among billions of circulating cell-free biomarkers. Freenome continues to focus on the development of its colorectal cancer test, potentially helping the 45 million people not currently up-to-date on colorectal cancer screening guidelines in the United States.
Following its 2022 funding round, the company surpassed the $1 billion funding mark. Freenome is set to accelerate the development of its platform, testing for additional cancers and furthering its blood test detection technology. It's also forming partnerships for R&D purposes, joining forces with health firms such as Geisinger to provide real-world data that could help it detect multiple cancers.
Steph
Company Specialist at Welcome to the Jungle
Insights
14% employee growth in 12 months
Company
Funding (last 2 of 7 rounds)
Feb 2024
$254m
LATE VC
Dec 2021
$300m
SERIES D
Total funding: $1.1bn
Company HQ
The East Side, South San Francisco, CA
Leadership
Riley Ennis
(Co-Founder & PO)Studied at Yale, Johns Hopkins and Dartmouth. Was a Thiel Fellow and co-founded Immudicon and Oncolinx.
Salary benchmarks
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